2026-003 City Hall Council Chambers A/V System Upgrades

The City of Dahlonega is soliciting proposals for Project 2026-003 to design, furnish, and install audio/visual system upgrades at the City Hall Council Chambers located at 465 Riley Road, Dahlonega, Georgia. The project aims to improve audio and video quality for public meetings and virtual participation, requiring a comprehensive system that includes Digital Signal Processing, nine dais speakers, eleven official station microphones, eleven tabletop microphones, a podium gooseneck microphone, and various video inputs including HDMI and USB-C. The selected vendor must also provide system touch panels, acoustic wall panels, necessary infrastructure, and staff training. A minimum one-year manufacturer and installation warranty is required, with an option for the City to request extended service agreements for three to five years. Proposals must be submitted in a sealed physical format by 2:00 p.m. EDT on October 23, 2026, as electronic submissions are not accepted. A mandatory pre-proposal meeting was scheduled for October 5, 2026. Evaluation will be based on technical merits and price, with weights assigned to experience and qualifications (30%), technical approach and system design (30%), references and past performance (20%), and the cost proposal (20%). Required submission documents include a detailed budget estimate, an implementation plan with milestones, three project references, and several mandatory forms, including an E-Verify Affidavit and a Certification and Non-Collusion form. Compliance with O.C.G.A. 13-10-91 and OSHA standards is mandatory.