2026-010 Smith ES Walk-In Cooler/Freezer Combo with Install

The Mesquite Independent School District is soliciting sealed proposals for a turnkey procurement, delivery, and installation of a custom walk-in cooler/freezer combination unit at Smith Elementary School, managed by its Food and Nutrition Services Department. The unit must consist of two refrigerated compartments— an 8’5” x 10’6” x 8’6” holding freezer and an 8’1” x 10’6” x 8’6” holding cooler—with total dimensions of 16’6” x 10’6”, configured as a foam rail walk-in with floor, manufactured by ThermoKool or an approved equal. The scope includes full demolition and removal of existing equipment, haul-off, installation, refrigeration line connections (not to exceed 30 feet each), drain connections (not to exceed 25 feet each), refrigerant charging (15 lbs per unit), standard crane fees, and full operational testing per UL standards. The contractor must provide on-site staff training and ensure the system is fully functional upon completion. All pricing must be firm, inclusive of all labor and materials, and held valid for 60 days post-award, submitted electronically via IonWave with a matching detailed PDF quote. The project requires a mandatory site visit on May 28, 2026, with attendance earning 15 of the 90 total evaluation points, and vendors must provide a valid government-issued ID for campus access. Proposals are due by 2:00 PM CDT on June 4, 2026, and late submissions will be disqualified and returned unopened. The contract term runs from June 10, 2026, through June 10, 2027, with an option to renew annually through June 10, 2028. Vendors must comply with strict administrative and financial requirements to be deemed responsive and responsible. Submission must include a completed W9 form, Certificate of Interested Parties (Form 1295), Conflict of Interest Questionnaire, Texas and Federal certifications, proof of insurance naming the district as co-insured for property and liability, current insurance documentation, a credit report, and two years of financial records demonstrating financial stability. Failure to provide any of these documents disqualifies the proposal. Evaluation is based on a 90-point weighted system: 40 points for total cost (30 for general cost, 10 for installation),