2026-2031 Community Lawn Care and Maintenance Services in Herkimer, Oneida, and Onondaga Counties

The contract involves lawn care and maintenance services across multiple sites in Herkimer, Oneida, and Onondaga counties, managed by OPWDD’s Contract Management Unit on behalf of Central NY DDSOO. Bidders are required to demonstrate at least two years of relevant experience, provide three work references, and hold appropriate insurances, with the work encompassing mowing, weeding, seasonal clean-up, pruning, and trimming. Multiple contracts may be awarded based on the lowest total seasonal cost for each site cluster, with prevailing wage laws applying. The procurement process is conducted via Microsoft Teams, with a due date of December 16, 2025, for bid submissions, and the contract term spans from 2026 to 2031. The solicitation emphasizes compliance with local, state, and federal laws, including MWBE and SDVOB participation goals, though these are set at zero percent, indicating no set-aside for service-disabled veteran-owned businesses. The contractual framework is guided by standard New York State contract clauses, including provisions for executory periods, non-assignment, and approval processes, but does not specify federal FAR clauses. The contract will incorporate detailed legal and compliance requirements such as MWBE utilization, prevailing wage adherence, confidentiality, data privacy (including HIPAA), and insurance obligations. The scope of work references site inspections, performance standards, and quality assurance, though specific inspection criteria are not detailed. Payment procedures involve electronic invoicing through NYS systems, with designated contacts for contract administration. The procurement emphasizes vendor responsibility, requiring completion of responsibility questionnaires, certifications of compliance, and disclosures related to debarment, criminal history, and certification status, though no responses are available in the provided documents. While the solicitation references various attachments, including organizational charts, ownership disclosures, and responsibility questionnaires, no completed forms or specific vendor responses are included. The evaluation factors for award are not explicitly outlined, but cost competitiveness and compliance with legal and socioeconomic requirements are implied criteria. The performance period is intended to align with the contract duration, though specific delivery schedules or milestones are not provided. The contract emphasizes adherence to NYS procurement laws, equal employment opportunity, and responsible vendor practices, ensuring services meet performance standards while complying with applicable statutory and regulatory mandates.