2026 Asphalt Patching Program RFT

The Corporation of the Town of Lincoln is soliciting bids for the 2026 Asphalt Patching Program, solicitation number 2026023PW. The scope of work involves milling and paving asphalt with 40mm HL3HS and tack coat at specific locations, including Philip Road, Cherry Avenue, and Kinsmen Road, as well as providing necessary traffic control. The contract is a unit price agreement that commences upon award and continues until December 31, 2026, with the option for the Town to renew for up to four additional one-year terms. Award of the contract will be based on the lowest stipulated subtotal contract amount. Bidders must submit their proposals electronically via the Bids and Tenders portal by October 19, 2026. Mandatory submission requirements include a Schedule of Prices, Specifications, Subcontractor details, a Form of Tender, and Accessibility Regulations confirmation. The successful contractor must maintain significant insurance coverage, including at least 5 million dollars for Commercial General Liability and Automobile Liability, and 2 million dollars for Pollution Liability. Additionally, the contractor must provide a WSIB Clearance Certificate and comply with the Occupational Health and Safety Act. Payment terms are set at 28 days from the receipt of a proper invoice, with a 5 percent maintenance holdback retained for a one-year warranty period following completion. Work must adhere to the Niagara Peninsula Standard Contract Documents, Ontario Provincial Standard Specifications and Drawings, and Town of Lincoln Municipal Design Standards. The contractor is also required to ensure employees are trained under the Accessibility for Ontarians with Disabilities Act.