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2026 Holiday Luncheon

Active

2026-RFP-065State & Local

Response Deadline11/09/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Central Ohio Transit Authority (COTA) is soliciting proposals for a Firm Fixed Price contract to plan and execute its 2026 Holiday Luncheon from December 9–11, 2026. The selected contractor will be responsible for providing catering services for an estimated 1,300 meals across seven service assignments at three Columbus, Ohio locations: Headquarters, Fields Avenue Operations, and McKinley. The scope of work includes all aspects of event execution, including off-site food preparation at a licensed facility, transportation, setup, service, and cleanup. A standardized menu is required, featuring at least two meat entrees, one vegetarian entree, three side dishes, one salad, two desserts, and two beverage options, with specific accommodations for gluten-free and allergen-sensitive dietary needs. The award process consists of two phases: an initial proposal evaluation based on a 0-5 point scale and a subsequent food tasting for short-listed proposers evaluated on a 100-point scale. Proposals must be submitted in digital PDF format via COTA's online procurement portal by November 9, 2026, and must be divided into separate technical and cost volumes. The technical response is limited to 30 pages. Required documentation includes a CAGE code, gross annual receipts, a cybersecurity questionnaire, and several notarized affidavits regarding non-collusion, lobbying, and debarment. Payment is set at Net 30 days upon receipt of a detailed invoice containing the contract and five-digit purchase order numbers. Contractors must comply with food safety regulations, the Fly America Act for government-financed travel, and various non-discrimination and accessibility laws.

General Info

COTA seeks a contractor to provide catering for its 2026 Holiday Luncheon.

Agency

Ohio → 3000- Human Resources

NAICS

722320 - Caterers

Place of Performance

OH, USA

Set-Aside

NONE

Documents

1

COTA 2026 Holiday Luncheon RFP

rfp

High

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Timeline

PhaseSolicitation

PostedOct 15

Solicitation

Response DeadlineNov 9

Submission deadline

Response Deadline

11/09/2026, 07:00:00 PM UTCin 22 days

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Organization & Contact Information

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AgencyOhio → 3000- Human Resources

Contacts2 people available

OfficeColumbus, OH, 43215, USA

Organization / AgencyOhio → 3000- Human Resources

Office AddressColumbus, OH, 43215, USA

Contacts

Terra LoganHR Executive Assistant

contact@example.gov

+1 (555) 000-0000

Marissa LevineProcurement Administrator

contact@example.gov

+1 (555) 000-0000

Interested Companies (1)

Seven OutsourceNewark, DE

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