Mount Joy Township Trash & Recycling Contract - Rebid

Mount Joy Township is seeking sealed bids for a three-year trash and recycling collection contract beginning January 1, 2027, and ending December 31, 2029, with an option to renew for up to two additional one-year periods. Bids must be submitted electronically through the PennBid portal by 10 a.m. local time on August 10, 2026, and must include a $50,000 bid bond, a signed bid form, a completed qualification questionnaire, and a non-collusion affidavit as stipulated in the Instructions to Bidders. The contract will be awarded to the lowest, responsive, and responsible bidder, with the primary evaluation criterion being the lowest first-year annual unit fee; if bids are equal, the municipality may consider the relative responsibility of the bidders based on financial resources, history, experience with similar contracts, and other relevant factors. The scope of work includes weekly collection of refuse using Refuse Toters, collection of recyclables such as glass, aluminum, steel, plastic bottles, cardboard, leaves, tires, white goods, Christmas trees, and woody yard waste, as well as oversized items exceeding 30 pounds, all to be transported directly to approved facilities in compliance with LCSWMA Rules and Regulations. Work must be performed in a neat, clean, and workmanlike manner, and the contractor must maintain an office within reasonable proximity to the municipality, staffed during standard business hours with email, telephone, and fax capabilities. The successful bidder is required to furnish a performance bond or letter of credit equal to 100% of the contract price and provide comprehensive liability, workers’ compensation, employer’s liability, and property insurance policies on an occurrence basis, naming the municipality as an additional insured, with thirty days’ notice required prior to any cancellation or nonrenewal. All disputes arising under the contract shall be resolved through binding arbitration in Lancaster, Pennsylvania, under the American Arbitration Association’s commercial rules. The contract includes a broad indemnity clause obligating the contractor to hold the municipality harmless from all claims, including those arising from injury or death of contractor personnel, regardless of the municipality’s contributory negligence, and to cover all associated costs including reasonable attorneys’ fees in the event of breach. The contractor must also comply with Pennsylvania public works employment verification requirements, adhere to non-discrimination and anti-collusion provisions, and submit monthly invoices supported by required weight receipts and reports to receive payment within thirty days. Upon