25-282903.FMD.StatewideLegionellaTesting

The State of California Department of General Services, Facilities Management Division, is procuring statewide services for Legionella sample collection, laboratory testing, analysis, remediation, and reporting on state-owned buildings and grounds across Northern, Bay, and Southern California. The contract is solicited under IFB number 0000039517 with a bid deadline of July 14, 2026, and is governed by Government Code Section 14685(a), which authorizes DGS to manage state facilities. Services must comply with ISO 11731 for Legionella enumeration and require laboratory certification through ELITE and AIHA EMLAP, with final reports signed by a Certified Industrial Hygienist. Testing must be conducted on an as-needed basis per approved work orders, and all deliverables, including preliminary and final reports, must be submitted within specified timeframes—48 hours for preliminary results and 15 working days for final reports. The contract includes a one-year warranty on all work and requires strict adherence to state regulations, with no additional charges permitted for travel or incidental materials. The procurement follows a Lowest Price Technically Acceptable model, where responsiveness and responsibility are evaluated before price adjustments are applied. Bidders must meet a minimum 3% Disabled Veteran Business Enterprise participation requirement to be considered responsive, with bid incentives up to 5% for DVBE participation of 7% or higher. Additionally, a 25% or greater commitment to California-certified small businesses performing a Commercially Useful Function may qualify for preference adjustments. Financial and insurance requirements include a $1 million primary Commercial General Liability policy with the State named as additional insured, and a $10,000 withholding from final payment until DVBE compliance is verified, with potential permanent deduction if uncorrected within 30 days. All data must be stored within the continental U.S. or Hawaii, with no remote access allowed from outside these regions. Contractors must be free of tax delinquencies, comply with the Darfur and Iran Contracting Acts, and certify adherence to California’s Unruh Civil Rights Act and organic waste recycling laws. The contract is contingent on state budget appropriations and may be canceled if funds are unavailable. Payment processing must occur via the DGS Supplier Payment Portal, and all contract terms, including pricing, are subject to public disclosure under state law. Proposals must be submitted physically via sealed hard copy only; electronic, fax, or email submissions are prohibited.