2526-10 - Employee Health Plan - Jackson County

Jackson County is soliciting sealed bids for a comprehensive Employee Health Plan under Bid Number 2526-10, with proposals due by 2:00 p.m. Central Time on June 4, 2026, at the Purchasing Office located at 2864 Madison Street, Marianna, Florida. Bids must be submitted either electronically via the Central Bidding platform or as two paper copies with one electronic copy, and all submissions are subject to open public bidding on the same date and time. The procurement targets a fully insured group medical plan with additional services including prescription benefit administration, health reimbursement arrangements, flexible spending accounts, and robust reporting capabilities. The solicitation requires proposers to provide detailed documentation such as benefit booklets, network provider directories, claims and exposure reports, and specific exhibits in Word and Excel formats, including a Benefits Match-Up and Most Utilized Providers report. Proposals must align with the County’s Model Program and include complete disclosures for any deviations. The evaluation process uses a best value trade-off approach where cost is a major factor but not the sole determinant; other critical factors include coverage breadth, provider network strength, customer service quality, wellness and disease management programs, data reporting accuracy, insurer financial stability, and relevant client references. Interviews may be conducted at the County’s discretion. Offerors must comply with strict administrative and legal requirements including state licensing, drug-free workplace standards, prohibitions on contingent fees and lobbying, adherence to non-discrimination laws, and mandatory insurance coverage of at least $1 million in general liability and $2 million in professional liability with the County named as an additional insured. Cyber liability insurance is required, and all records must be retained for a minimum of three years. The contract is expected to commence on October 1, 2026, for a one-year term, with no specified option periods. Payment is handled monthly via invoicing addressed to the HR Department at the County’s administrative address. The County reserves the right to reject any or all bids and to negotiate with offerors to achieve the most advantageous overall arrangement, explicitly rejecting a lowest price technically acceptable approach. The NAICS code assigned is 524114, reflecting the health insurance sector, and the contracting authority is the Jackson County Board of County Commissioners.