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Short Term/Long Term Disability & Long Term Disability Only Services

Active
2026-RFP-065-PRState & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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Solicitation 2026-RFP-065-PR is a request for proposals issued by the Dane County Purchasing Division to secure a single insurance carrier for group disability services. The scope of work involves providing coverage for approximately 2,600 employees, six full-time elected officials, a 37-member County Board of Supervisors, and a 13-employee quasi-governmental group. The selected provider must offer two plan options: Group Long-Term Disability (LTD Only) and Group Short-Term/Long-Term Disability (STD/LTD). Key requirements include cradle-to-grave claims management, the provision of a dedicated 1-800 intake number, and adherence to the County's Own Occupation definition of disability. The anticipated contract start date is May 1, 2027, with options for a three-year contract with annual renewals for up to two years or a five-year fixed contract. Proposals are due by November 6, 2026, and must be submitted electronically via the County's eProcurement Portal. Evaluation is based on a points-based method, with additional points awarded to local vendors within Dane County or adjacent counties. Mandatory requirements include compliance with the Americans with Disabilities Act, OSHA standards, and non-discrimination laws. Vendors with 20 or more employees and a contract value of $20,000 or more must submit a written affirmative action plan within 15 working days of the effective date. The contract includes performance guarantees, such as a 5% quarterly expense refund if service expectations for billing and claims management are not met. Payment terms are set at 30 days from the receipt of properly submitted invoices.

General Info

Dane County seeks an insurance carrier for group disability services starting May 2027.

Agency

Wisconsin → Employee Relations

NAICS

524114 - Direct Health and Medical Insurance Carriers

Place of Performance

WI, USA

Set-Aside

NONE

Documents

(30)

2026-RFP-065-PR: Short Term/Long Term Disability Services

PDF•rfp

Dane County Short and Long Term Disability Experience Data

XLSX•2 pages•specifications

Group Long Term Disability Insurance Policy

PDF•contract-document

Group Policy 163054-A Amendment No. 4 - Member Definition

PDF•amendment

Group Policy 163054-A Amendment No. 5 - County of Dane

PDF•amendment

Group Policy 163054-B Amendment No. 5 - Member Definition

PDF•modification

Group Policy 163054-B Amendment No. 6 - County of Dane

PDF•amendment

Group Policy Amendment No. 1

PDF•amendment

Group Policy Amendment No. 1 - County of Dane

PDF•amendment

Group Policy Amendment No. 2 - County of Dane

PDF•modification

Group Policy Amendment No. 2 - County of Dane

PDF•amendment

Group Policy Amendment No. 3 - County of Dane

PDF•amendment

Group Policy Amendment No. 3 - County of Dane

PDF•amendment

Group Policy Amendment No. 4 - County of Dane

PDF•amendment

County of Dane Group Claim Experience (1/1/2021 - 8/31/2026)

XLSX•16 pages•other

County of Dane Group Long Term Disability Insurance Certificate

PDF•contract-document

County of Dane Group Long Term Disability Insurance Certificate

PDF•contract-document

County of Dane Group Long Term Disability Insurance Certificate

PDF•contract-document

County of Dane Group Short Term Disability Insurance Policy 163054-B

PDF•contract-document

County of Dane Voluntary Long Term Disability Coverage Highlights

PDF•specifications

County of Dane Voluntary LTD Coverage Highlights

PDF•specifications

Dane County Census STD/LTD Coverage

XLSX•180 pages•census

Disability Census Data - Dane County Contract

XLSX•3 pages•other

LTD A Notice 3 - Nick Brower

PDF•other

Standard Insurance Company - Group Long Term Disability Certificate (County of Dane)

PDF•contract-document

Standard Insurance Company - Group Long Term Disability Certificate (County of Dane/CARPC)

PDF•contract-document

Standard Insurance Company - Group Short Term Disability Certificate (County of Dane)

PDF•insurance-certificate

Standard Insurance Company Performance Guarantee - County of Dane

PDF•contract-document

Standard Insurance Company Performance Guarantee - County of Dane

PDF•contract-document

Voluntary STD Coverage Highlights – County of Dane

PDF•other

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyWisconsin → Employee Relations
Contacts2 people available
OfficeMadison, WI, 53703, USA
Organization / AgencyWisconsin → Employee Relations
Office AddressMadison, WI, 53703, USA
Contacts
Amy UtzigHuman Resources Director
contact@example.gov
+1 (555) 000-0000
Pete PattenPurchasing Manager
contact@example.gov
+1 (555) 000-0000

Interested Companies (2)

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Prudential
Mead and Hunt
Denver, CO

Full Description

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The purpose of this document is to provide interested parties with information to enable them to prepare and submit a proposal according to the specifications set forth within this document. The County intends to use the results of this process to award a contract or issue a purchase order for the product(s) and/or service(s) stated Purchase Description . The Dane County Purchasing Division is the sole point of contact for questions and issues that may arise during the RFP process.

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