2540--Police Vehicle Accessories and Install

Request for Quote (RFQ) #: 36C25926Q0540 Police Vehicle Accessories and Install for Rocky Mountain Regional VA Medical Center (Brand Name or Equal)
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.
* The deadline for all questions is 10:00am MT, June 10, 2026 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.
** Quotes are to be provided to Noaa.Lanotte@va.gov no later than 10:00am MT, June 12, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.
This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0540. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026.
The North American Industrial Classification System (NAICS) code for this procurement is 336390 with a small business size standard of 1,000 Employees. This solicitation is 100% set-aside for Small Business (SB).
List of Line Items;
Price/Cost Schedule
Line Item Description Part Number Quantity Unit Unit Price Total Price 0001 SUV LOCKER 2.0 STANDARD WITH ELECTRONICS ENTRY PACKAGE, MANUAL (BRAND NAME OR EQUAL) SUV39-2-000 4 EA $ $ 0002 DODGE DURANGO AUXILIARY DRAWER (BRAND NAME OR EQUAL) DDAD38-000 4 EA $ $ 0003 DODGE DURANGO INSTALL KIT (BRAND NAME OR EQUAL) DD38KIT 4 EA $ $ 0004 SUV DOUBLE STACK KIT (BRAND NAME OR EQUAL) SUVDS38KIT 4 EA $ $ 0005 FENCE PACKAGE 2.0 (BRAND NAME OR EQUAL) F39-000 4 EA $ $ 0006 UNIVERSAL GUNLOCK EXTRA LARGE, HAND CUFF KEY OVERRIDE (BRAND NAME OR EQUAL) SC6H 4 EA $ $ 0007 BUTT PLATE FOR SHOTGUN RACK, ALUMINUM (BRAND NAME OR EQUAL) SC1901 4 EA $ $ 0008 SQUARE BUTT PLATE BRACKET (BRAND NAME OR EQUAL) SC-9903 4 EA $ $ 0009 GUN LOCK TIMER - ADJUSTABLE RANGE 7 TO 40 SECONDS4 (BRAND NAME OR EQUAL) SC7009-A 4 EA $ $ 0010 MOMENTARY SWITCH (BRAND NAME OR EQUAL) SC1902 4 EA $ $ 0011 MAGNETIC MIC CLIP (BRAND NAME OR EQUAL) 425-3816 8 EA $ $ 0012 TNC CRIMP PLUG FOR RG58 (BRAND NAME OR EQUAL) RFT1202-2 4 EA $ $ 0013 AVT WIRE HARNESS FOR LARGE BUILD USING ONLY ROCKER (BRAND NAME OR EQUAL) WIRE-ROCKER-LG 4 EA $ $ 0014 DELIVERY AND INSTALLATION N/A 1 JB $ $
Grand Total $

Description of Requirements for the items to be acquired Statement of Need.
Delivery and acceptance is to be F.O.B Destination (RFO 52.247-34) at the Veterans Affairs Medical Center, located at Rocky Mountain VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045
52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition
ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL
If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet or exceed are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by- Brand name, if any and Make or model number, Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.
The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation
Any award made as a result of this solicitation will be made on an All or Nothing Basis.
State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.
If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Veteran Small Business Certification: https://veterans.certify.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.
Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.
All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.
All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.
Submission of quote shall include the following volumes: (I) - Technical; (II) Price and (III) Completion of RFO 52.225-2 Buy American Certificate
Volume I - Technical The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.
Volume II Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule
Volume III RFO 52.225-2 Buy American Certificate The offeror shall complete the Attachment RFO 52.225-2 Buy American Certificate and submit as part of the quote.
(End of Addendum to 52.212-1)
52.212-2, Evaluation--Commercial Items applies to this acquisition
ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS:
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.
The following factors shall be used to evaluate quotations:
Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Price
Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:
Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.
Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.
(End of Addendum to 52.212-2)
52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition
The following RFO clauses are incorporated by reference;
Applicable (X) Number Title Source
52.203-6 with Alt I Restrictions on Subcontractor Sales to the Government Statute
52.203-13 Contractor Code of Business Ethics and Conduct Statute X 52.203-17 Contractor Employee Whistleblower Rights Statute
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Statute
52.204-9 Personal Identity Verification of Contractor Personnel Other X 52.204-13 System for Award Management Maintenance Statute
52.204-91 Contractor identification
X 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Statute
52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters Statute X 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Statute
52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns Statute X 52.219-6 Notice of Total Small Business Set-Aside Statute
52.219-6 with Alt I Notice of Total Small Business Set-Aside, with Alternate I Statute
52.219-8 Utilization of Small Business Concerns Statute
52.219-9 Small Business Subcontracting Plan Statute
52.219-9 with Alt I Small Business Subcontracting Plan, with Alternate I Statute
52.219-9 with Alt II Small Business Subcontracting Plan, with Alternate II Statute
52.219-9 with Alt III Small Business Subcontracting Plan, with Alternate III Statute
52.219-9 with Alt IV Small Business Subcontracting Plan, with Alternate IV Statute
52.219-14 Limitations on Subcontracting Statute
52.219-16 Liquidated Damages Subcontracting Plan Statute
52.219-33 Nonmanufacturer Rule Statute X 52.222-3 Convict Labor EO X 52.222-19 Child Labor Cooperation with Authorities and Remedies EO
52.222-35 Equal Opportunity for Veterans Statute
52.222-35 with Alt I Equal Opportunity for Veterans, with Alternate I Statute X 52.222-36 Equal Opportunity for Workers with Disabilities Statute
52.222-36 with Alt I Equal Opportunity for Workers with Disabilities, with Alternate I Statute
52.222-37 Employment Reports on Veterans Statute X 52.222-40 Notification of Employee Rights Under the National Labor Relations Act EO
52.222-41 Service Contract Labor Standards Statute
52.222-42 Statement of Equivalent Rates for Federal Hires Employee Class Monetary Wage-Fringe Benefits ______ ____________ Statute
52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) Statute
52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment Statute X 52.222-50 Combating Trafficking in Persons Statute
52.222-50 with Alt I Combating Trafficking in Persons, with its Alternate I Statute
52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements Other
52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements Other
52.222-54 Employment Eligibility Verification EO X 52.222-62 Paid Sick Leave Under Executive Order 13706 EO
52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items Statute
52.223-9 with Alt I Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I Statute
52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons Statute
52.223-12 Maintenance Statute
52.223-20 Aerosols Statute
52.223-21 Foams Statute X 52.223-23 Sustainable Products and Services Statute
52.224-3 Privacy Training Statute
52.224-3 with Alt I Privacy Training, with Alternate I Statute X 52.225-1 Buy American-Supplies Statute
52.225-1 with Alt I Buy American-Supplies, with Alternate I Statute
52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act Statute
52.225-3 with Alt II Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II Statute
52.225-3 with Alt III Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III Statute
52.225-3 with Alt IV Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV Statute
52.225-5 Trade Agreements Statute
52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States Other
52.225-26 Contractors Performing Private Security Functions Outside the United States Statute
52.226-4 Notice of Disaster or Emergency Area Set-Aside Statute
52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area Statute X 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving EO
52.229-12 Tax on Certain Foreign Procurements Statute X 52.232-29 Terms for Financing of Commercial Products and Commercial Services Statute
52.232-30 Installment Payments of Commercial Products and Commercial Services Statute X 52.232-33 Payment by Electronic Funds Transfer System for Award Management Statute
52.232-34 Payment by Electronic Funds Transfer Other than System for Award Management Statute
52.232-36 Payment by Third Party Statute X 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Statute
52.232-90 52.232-90, Fast Payment Procedure Statute X 52.233-3 Protest After Award Statute X 52.233-4 Applicable Law for Breach of Contract Claim Statute X 52.240-91 Security Prohibitions and Exclusions Statute
52.240-91 with Alt I Security Prohibitions and Exclusions, with Alternate I Statute
52.240-92 Security Requirements Other
52.240-92 with Alt II Security Requirements with Alternate II Other
52.240-93  Basic Safeguarding of Covered Contractor Information Systems   X 52.244-6 Subcontracts for Commercial Products and Commercial Services Statute
52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels Statute
52.247-64 with Alt I Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I Statute
52.247-64 with Alt II Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II Statute
Additional contract requirements or terms and conditions: 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026) (a) Definitions. As used in this clause
Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.
Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.
(b) In connection with the performance of work under this contract, the Contractor agrees as follows:
(1) The Contractor will not engage in any racially discriminatory DEI activities;
(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;
(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;
(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and
(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.
(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).
(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.
852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)
VAAR 852.203-70 Commercial Advertising (MAY 2018) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) VAAR 852.233-71 Alternate Protest Procedure (OCT 2018) VAAR 852.246-71 Rejected Goods (OCT 2018)
852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at RFO 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.
https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/vaar
The following RFO provisions are to be incorporated by reference:
Applicable (X) Number Title Source
52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions Statute X 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation Statute X 52.204-7 System for Award Management Registration Statute
52.204-7 with Alt I System for Award Management Registration, with Alternate I Statute
52.204-90 Offeror Identification Statute
52.207-6 Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) Statute
52.209-12 Certification Regarding Tax Matters Statute
52.219-2 Equal Low Bids Statute
52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products E.O.
52.222-48 Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification Other
52.222-52 Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification Other
52.222-56 Certification Regarding Trafficking in Persons Compliance Plan Statute
52.223-4 Recovered Material Certification Statute X 52.225-2 Buy American Certificate Statute
52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate Statute
52.225-6 Trade Agreements-Certificate Statute
52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan-Certification Statute
52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications Statute
52.226-3 Disaster or Emergency Area Representation Statute X 52.229-11 Tax on Certain Foreign Procurements Notice and Representation Statute
52.240-90 Security Prohibitions and Exclusions Representations and Certifications Statute
The following VAAR provisions are to be incorporated by reference:
None
The following VAAR clauses are to be incorporated by reference:
None
The Defense Priorities and Allocations System (DPAS) does not apply.
Date and Time offers are due to Noaa.Lanotte@va.gov by 10:00am MT, June 12, 2026.
Name and email of the individual to contact for information regarding the solicitation: Noaa Lanotte Noaa.Lanotte@va.gov