26-350SOS-ARCHI-B-50818 | Travel Exhibit Kit

The Illinois Secretary of State has issued a Request for Quote (RFQ) for the procurement of one Travel Exhibit Kit for the Illinois State Archives. The kit must include panels of two specific sizes made of vinyl material with a Class A fire rating, and it must be housed in a flight case featuring foam cushioning and adjustable feet. The contract is awarded to the responsive and responsible bidder offering the lowest total cost, which must include all shipping expenses. Delivery is specified as FOB Destination to the Illinois State Archives in Springfield, Illinois, with a required delivery date of April 1, 2026. The initial contract term runs from execution through April 1, 2026, with potential renewal options extending up to ten years. The vendor must provide a warranty ensuring the kit is free from defects for at least twelve months and must maintain comprehensive insurance, including general commercial liability of two million dollars aggregate and auto liability of one million dollars per occurrence. Compliance requirements are extensive, including adherence to the Illinois Procurement Code, the State Prompt Payment Act, and various certifications regarding forced labor, child labor, and cybersecurity risks. Payment is generally issued upon completion of the contract, subject to statutory offsets and federal funding regulations where applicable.