26-406AGR-ADMIN-B-51460 | AGR-DQ B and G-Equipment Repair and Maintenance

The Illinois Department of Agriculture has issued solicitation 26-406AGR-ADMIN-B-51460 for a two-year time-and-materials contract to provide equipment repair and maintenance services for the Du Quoin Building and Grounds. The contract, identified as 2640649178-45, runs from July 11, 2026, to July 10, 2028, with a maximum potential term of ten years. The scope of work covers the maintenance of ten specific heavy equipment units, including New Holland, Kubota, Caterpillar, Case, and John Deere machinery. Award is based on the lowest total price from a responsive and responsible bidder, with an estimated volume of 500 hours of repair and maintenance per year. Qualified service vendors must provide no-charge estimates within 48 hours of inspection and obtain written approval from the Fair Manager, Facility Manager, or Grounds Supervisor before initiating any repairs. The contract mandates the use of Original Equipment Manufacturer parts, oils, and fluids whenever possible. Performance is based at the agency's work site in Du Quoin, Illinois. Vendors are required to maintain comprehensive insurance coverage, including one million dollars per occurrence for general commercial liability and auto liability, and must comply with Illinois prevailing wage laws. All bids and required certifications, including vendor disclosures and tax status, must be submitted electronically through the BidBuy portal.