26-426DOC-CENTR-B-49728 | IDOC - Freezer Roof Replacement and Cooler Upgrade

The contract 26-426DOC-CENTR-B-49728, issued by the Centralia Correctional Center in Illinois, pertains to the replacement of the freezer roof and an upgrade to the industrial walk-in cooler's HVAC system. The scope includes full repair or replacement of the ceiling and roof of Freezer 67, removal and disposal of existing components, and installation of new roofing/ceiling materials along with upgraded HVAC units, compressor, and coil assemblies. All work is required to be performed entirely on-site at the Centralia Correctional Center by trained and competent personnel, with strict security protocols including background and drug testing for any individuals accessing the facility. The project must comply with Illinois prevailing wage laws and relevant state and federal safety and building regulations, with performance supervised and accepted by the facility’s Chief Engineer. The vendor is responsible for providing all labor, materials, tools, and equipment, ensuring a defect-free warranty for at least one year after completion, and meeting deadlines with work concluding by June 30, 2026. Contract administration features include a structured submission process with a mandatory pre-bid conference and a final bid deadline on November 5, 2025. Vendors must follow detailed contract terms governing inspection, acceptance, and invoicing, although specific pricing details are not included in the available documents. The contract incorporates standard Illinois procurement terms concerning confidentiality, compliance, assignment, and termination, with no subcontracting allowed and a prohibition against employing current State personnel. Security measures require on-site personnel to sign in and out daily, adhere to vehicle and facility access rules, and wear identification badges. The contract provides for thorough documentation and auditing of payroll records, safety compliance, and reporting, while all operations must be conducted within the United States. The contract term is fixed through June 30, 2026, with potential extensions capped at ten years but no automatic renewal clauses specified. Administrative contacts are identified for clarifications, and submissions are managed electronically via the Illinois BidBuy system, ensuring a transparent and regulated procurement process aligned with state laws and correctional facility protocols.