26-444DHS-MENTH-B-50857 | DHS IFB EMHC Lighting Project

The contract titled "DHS IFB EMHC Lighting Project" issued by the Illinois Department of Human Services for the Elgin Mental Health Center involves furnishing and installing lighting fixtures and controls to upgrade existing systems. The project scope includes replacing a significant quantity of lighting units—such as T8 fluorescent fixtures and various LED fixtures—with energy-efficient alternatives, fully funded through ComEd Energy Efficiency Program incentives, resulting in no direct cost to the State. Performance of all services and delivery of supplies is to occur entirely at the Elgin Mental Health Center facility, located at 750 S. State Street, Elgin, IL. The contract term extends through December 31, 2026, or earlier if ComEd energy incentive deadlines occur sooner. Bids are evaluated on a lowest price technically acceptable basis, requiring completeness, responsibility, and financial stability from bidders. The contract emphasizes compliance with applicable Illinois state laws and federal regulations, including prevailing wage statutes, public works requirements, and health information privacy standards where applicable. The vendor is designated as an independent contractor with responsibilities including providing their own equipment, bearing travel expenses, and adhering to key provisions such as background checks for personnel, indemnification of the State, and maintaining merchantable quality standards for supplied fixtures. Deliverables are classified as work-for-hire, vesting all ownership rights in the State. Invoicing and contract administration are managed via the State’s BidBuy system with payment terms set to 30 days post-invoice, contingent on appropriated funds. The contract mandates strict packaging, marking, and inspection protocols aligned with state laws while leaving some technical details to attached exhibits not included in the current documentation.