26002 HVAC System Replacement ACCPD West Precinct

The contract involves the replacement of two 15-ton rooftop HVAC units at the Athens-Clarke County Police Department West Precinct, with an estimated value between $150,000 and $300,000. Bidders are required to research existing conditions affecting the scope and demonstrate a working knowledge of HVAC installation and removal. The project emphasizes a turn-key approach, requiring the contractor to provide all labor, materials, tools, and commissioning services necessary for the complete installation, excluding concrete or plumbing work. The procurement process is structured around a bid schedule, with bids due by August 11, 2025, and must include a signed bid form, acknowledgment of addenda, a notarized Georgia Security & Immigration Compliance Act Affidavit, and a comprehensive bid schedule. Bids must be submitted in a sealed envelope and via a USB flash drive containing a single PDF file, with the submission addressed to the Athens-Clarke County Finance Department. The selection process prioritizes the lowest responsible and responsive bid, evaluated primarily on price, with the owner reserving the right to waive irregularities and accept alternates. The contract is implied to be firm-fixed-price, with no federal FAR clauses incorporated or referenced, and governed by local government regulations, ordinances, and standard construction practices. The contractor must adhere to all applicable laws, obtain necessary permits, and maintain safety programs, with background checks required for personnel working in police facilities. Payment procedures involve detailed invoice requirements, including proper documentation and submission to the designated finance office. The contract emphasizes compliance with non-discrimination policies and mandates the submission of a notarized GSIC Affidavit affirming lawful employment practices, but does not specify federal or federal contractor certifications such as UEI or CAGE codes. Overall, the contract establishes clear requirements for scope, bidding, and performance, with a focus on compliance, safety, and responsible procurement practices.