26VS0004- Fire Alarm System Testing and Maintenance Services and Kitchen Hood Cleaning Services and Maintenance

The contract, identified as 26VS0004, is issued by the California Department of Veterans Affairs for fire alarm system testing and maintenance services, along with kitchen hood cleaning and maintenance, to be performed at the Veterans Home of California in Ventura. The work spans a three-year period from July 1, 2026, through June 30, 2029, and requires the contractor to supply all labor, materials, licenses, permits, transportation, and other resources necessary to ensure full compliance with applicable state and federal codes including CCR Titles 8, 19, and 24, NFPA 25, 70, and 72, UL standards, and HIPAA regulations. Services include quarterly, semi-annual, and annual inspections, emergency response within two hours, non-emergency response within 24 hours, battery replacements, system testing, and submission of detailed written reports within ten business days. All performance occurs on-site at the specified facility and must be documented with certified reports to support payment. The solicitation is evaluated under a Lowest Price Technically Acceptable (LPTA) basis, meaning the award will go to the lowest-priced responsible bidder whose proposal meets all mandatory requirements. Contractors must be certified as a California Small Business or Disabled Veteran Business Enterprise (DVBE), with DVBE bidders eligible for a bid price incentive. A $10,000 retention is withheld from final payment until DVBE compliance is verified, and failure to maintain certification within 30 days results in permanent forfeiture of that amount. Additional requirements include adherence to prompt payment laws under California Government Code Chapter 4.5, full compliance with HIPAA when handling health information, submission of detailed invoices with 13 required data elements, strict prohibition of contingent fees, and full liability for subcontractor actions. Contractors must also disclose any use of generative AI in contract performance and comply with sanctions provisions under Executive Order N-6-22. All proposals must be submitted electronically by May 29, 2026, to the designated email with specific formatting and inclusion of over a dozen required certifications and documents, including Bidder Certification, STD 204 Payee Record, CUF and DVBE declarations, and valid business licensing. No contract value is disclosed, as pricing fields remain blank across all exhibits, and the contracting officer’s representative is Cindy Gambill at the Ventura site with Daisy Kaur serving as the procuring contracting officer in Sacramento.