27-002 Purchase of Musical Instruments

The Muscogee County School District is soliciting sealed bids under solicitation number PE-55220-NONST-2027-000000034 for the purchase of various musical instruments and accessories, including saxophones, bassoons, clarinets, and storage racks. This is a firm and fixed price agreement where orders will be placed on an as-needed basis. The contract period runs from October 20, 2026, through October 19, 2027, with the possibility of one-year renewals for up to three years. Awards will be based on best value, and the district may select a single vendor or multiple vendors based on the lowest responsive and responsible bid for each item. Bids must be submitted by September 9, 2026, and include a flash drive with the quote sheet in Excel format along with required certifications, such as E-Verify compliance and non-collusion affidavits. Successful vendors must meet comprehensive insurance requirements, including general liability, automobile liability, and workers compensation. All deliveries are FOB destination, and payment terms are Net 30, with invoices submitted monthly to the accounts payable department. The contract is governed by Georgia law, and vendors must comply with strict standards regarding student information confidentiality and criminal background checks for personnel accessing district property.