27-06 Pump and Motor Vibration Monitoring

The Bay County Board of County Commissioners is soliciting proposals for a wireless, continuous vibration monitoring and predictive maintenance system to be used by the Utility Services Water Division at their surface water treatment plant and associated pumping facilities. The system is designed to detect rotating-equipment faults such as imbalance, misalignment, looseness, and bearing degradation to prevent unplanned outages. Key hardware requirements include sensors that mount magnetically, offer sampling at 96 kHz or greater, and maintain a battery life of over six months with one-minute full-spectrum readings. Additionally, gateways must be certified Class I, Division 2 for hazardous locations, and the system must support edge integration with oil quality and particulate sensors via 4-20 mA and 0-10 V signals. Proposals will be evaluated based on a weighted scoring system focusing on software and hardware compliance, CMMS integration, experience, security certifications (SOC 2 and ISO 27001), training, and price. The contract will be awarded to the most responsive and responsible respondent offering the best overall value. Selected vendors must maintain comprehensive insurance, including general liability of at least $1,000,000 per occurrence and workers' compensation. Payments are administered annually in accordance with the Florida Prompt Payment Act. Proposals must be submitted via the OpenGov portal or delivered physically to the Purchasing Department in Panama City, Florida, by December 16, 2026.