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27RQ0196/FY27 UPS Maintenance Service

Active

SRC0000037529State & Local

Response Deadline11/06/2026, 06:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

This solicitation is for a one-year Gold Full Coverage maintenance agreement for Uninterruptible Power Supply (UPS) equipment and batteries located in Clanton, Alabama. The scope of work includes semi-annual preventive maintenance consisting of one major service and one minor service, as well as 24/7/365 corrective maintenance. The agreement covers labor and all parts failed under normal wear and tear, excluding consumables such as batteries, capacitors, and fans. Service requirements include a phone response time of less than 30 minutes and a guaranteed eight-hour onsite emergency response. Major preventive maintenance involves detailed electrical connection checks, cleaning, voltage recording, and battery load testing, while minor maintenance consists of visual inspections. The equipment covered includes three Eaton UPS units and their associated batteries. The contract is administered by the State of Alabama and is subject to a total cost limit of 25,000 dollars over a maximum period of five years. Legal and administrative requirements include compliance with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, E-Verify documentation, and tax certifications per the Code of Alabama. The State reserves the right to request professional licenses, certificates of insurance, and manufacturer reseller authorizations following the bid opening. All responses must be submitted electronically through the Alabama Buys portal. Payment is handled via electronic methods, including state-issued credit cards and EFT, and the State maintains the right to inspect all products before final acceptance.

General Info

One-year UPS maintenance agreement for equipment in Clanton, Alabama, capped at $25,000.

Agency

Alabama → Information Technology General

NAICS

811210 - Electronic and Precision Equipment Repair and Maintenance

Place of Performance

AL, USA

Set-Aside

NONE

Documents

specifications

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseSolicitation

PostedNov 3

Solicitation

Response DeadlineNov 6

Submission deadline

Response Deadline

11/06/2026, 06:00:00 AM UTCin 2 days

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Organization & Contact Information

AgencyAlabama → Information Technology General

Contacts1 person available

OfficeAL, USA

Organization / AgencyAlabama → Information Technology General

Office AddressAL, USA

Contacts

Tina Short

Full Description

Description and Specifications1) year maintenance on listed equipment. Covering labor and allparts that have failed under normal wear and tear (excluding batteries, capacitors & fans as they are consumables). The Full Coverage (Gold)Semi Annual PM Agreement includes (2) Preventive Maintenance (PM) visit: (1) Major PM and (1) Minor PM services and correctivemaintenance as required. Corrective service is 7x24x365 with phone response less than ½ an hour, and (8) eight-hour onsite response.The PM visits will be scheduled during normal working hours.Scope Of WorkIncludes Semi Annual Preventative Maintenance Service on UPS and Batteries, one Major PM and one Minor PM.Guaranteed 8 hour on site emergency response, 7 days/week, 24 hours/day.Includes parts and labor on covered UPS equipment (excluding proactive full bank capacitors, fan & battery replacement).Includes labor and travel coverage 7 days/week, 24 hours/day.Service performed by professionally trained service technicians.Service DetailsUPS Maintenance during a Major PM will consist of the following on the listed equipment:Check all electrical connections for signs of heat.Clean unit of dirt, and debris.Check all fans for proper operation.Check and record all voltage readings, using Fluke test equipment.Provide Full-service reports to designated contact.Provide any recommendations to enhance customer's uptime and reliability.Check all AC and DC filter cap connections.Check all electrical nuts and bolts for tightness.Check room temperature.Minor PM will consist of visual inspection onlyBattery Maintenance during a Major PM and Minor PM will consist of the following:Visual inspection of batteries.Visual check of batteries for signs of leakage.Check battery date code.Load test each battery and provide a written report on the status of the batteries.Provide any recommendations to ensure UPS will operate properly during an outage.UPS Information5898 CR 41, Clanton, AL - (1) UPS & Batteries Eaton- 9355 20 EY483KXX19 -108 -batteries Semi-Annually5898 CR 41, Clanton, AL - (1) UPS & Batteries Eaton -9355 20 EY483KXX16 Y-108- batteries Semi-Annually898 CR 41, Clanton, AL - (1) UPS & Batteries Eaton -9390 80 EF401CAB12- 40 batteries -Semi-AnnuallyAny Questions please call Jeff Green at 205-415-7288Email: contact@example.gov