2815--Generator Maintenance

RFI SOURCES SOUGHT DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the Sources Sought will not be returned. At this time, questions concerning the composition and requirements for a future Request for Quote will not be entertained. SUBJECT: The Department of Veterans Affairs is conducting market research in order to provide Emergency Generator Service Contract. OBJECTIVE: See attachment. RESPONSE INSTRUCTIONS: Name and Address of Company Any small business designation as certified by the Small Business Administration A thorough description of experience in managing support requirements of this nature. CONTACT INFORMATION: Any questions related to this Sources Sought shall be directed to Mark Smith at contact@example.gov information regarding Capabilities Statements or any other proprietary information relative to this Sources Sought shall be submitted via email to contact@example.gov GENERAL INFORMATION The Louis A. Johnson VA Medical Center, Clarksburg WV requires professional services and contractor cost proposals to perform semi-annual and annual preventive maintenance and servicing of the facility s emergency generator system over a base and four optional year contract term. PROJECT REQUIREMENTS DESCRIPTION OF EQUIPMENT: GENSET #1 GENSET #2 GENSET #3 Manufacturer/Make/Year: Caterpillar Caterpillar Kato Model No: SR-4 C32 500SS9D Serial/Order No: 6NA01031 G1G00044 7319 Load Rating: (Emergency/Standby/Prime) 1000 kva 1250 kva 625KVA Power Factor: .8 .8 .8 Frequency: 60 Hertz 60 Hertz 60 hertz Load in Amperage: 1000 amps 1000 amps 87 Output Voltage: 480 480 volts 4160 volts Phase: 3-phase 3-phase 3-phase Building: Bld 17 Bld 17 Bld 17 Location (Area/Room): Generator room Generator Rm Generator Rm GENSET #4 GENSET #5 (portable) Manufacturer/Make/Year: Kohler Baldor Model No: 100RE0ZJF TS225-3J Serial/Order No: 3346GMJL0001 P1205240012 Load Rating: (Emergency/Standby/Prime) 128 kva 225 kva Power Factor: .8 .8 Frequency: 60 Hertz 60 Hertz Load in Amperage: 153 amps 625 amps Output Voltage: 480 480 volts Phase: 3-phase 3-phase Building: Parking Garage Grounds Location (Area/Room): Parking Garage Grounds (portable) GENERAL REQUIREMENTS. The Contractor, under this Scope of Work (SOW), will be responsible for labor and tools required to carry out all preventive maintenance as outlined in this SOW. All work will be carried out off hours (weekends / nights) and scheduled 10 business days prior to commencement of work. The Contractor will be required to evaluate the equipment and provide FAC with a maintenance schedule. Contractor must submit to the Contracting Officer s Representative (COR) for review, work sheet/checklist that will be used for performing maintenance service. Contractor shall provide all supervision, labor, tools, and equipment to perform Preventive Maintenance for the listed generators. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Material Safety Data Sheets (MSDS) shall be provided by the contactor for all HAZMAT materials. Copies will be provided to the COR for approval. 3.8. Preventive maintenance for Standby generator sets to be performed by a Caterpillar ISOcertified technician or mechanic. All off site calibration of generator components to be performed by an authorized Caterpillar repair location, a calibration certificate for each calibrated component must be issued. COR must immediately be made aware of any condition discovered that could result in equipment failure. Test and inspection report shall be submitted to the COR within three days of completing work. If any discrepancies are found with the generator system that are not covered under this scope of work then the contractor must provide the following: Detailed report noting the discrepancy found. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time. Price quote for repair labor. SEMI-ANNUAL CHECK (ENGINE NOT RUNNING).. Conduct visual check around the generator. Check the battery s liquids specific gravity, do battery load test, top up if necessary. Clean battery terminals and lugs. Check all V and fan belts make sure there are no hair line cracks on the belts, replace if cracked or worn. Check and adjust tension on all V and fan belts. Check coolant level and top up if necessary. Check specific gravity of coolant. Replenish as necessary to maintain manufacturers recommended level of coolant additive. Check operation and components of water jacket heating system. Test fuel day tanks for water. Record water levels in tanks. . Drain condensate from exhaust condensate trap. Clean air filter element. Inspect all fuel, oil, and water piping for secure mounting. Inspect exhaust piping and muffler insulation. Inspect crankcase breather tube. Check all control panel indication LED s. SEMI-ANNUAL CHECK (ENGINE RUNNING) Turn off the generator circuit breaker and run the generator unloaded for 15 minutes. Check the generator for unusual conditions, such as: excessive vibration, excessive black or white smoke. The following indicators on the control panel also need to be checked and varified while the generator is running: oil pressure, water temperature, rpm, voltage, and frequency. With the engine running and the generator circuit breaker open: Jumper water temperature switch Jumper oil pressure switch Jumper coolant low-level switch Press emergency stop push button. Each time the switch is jumpered or the emergency stop button is pressed the engine should stop and the corresponding failure lamp should illuminate. Reset the shut down mechanisms after each test. Start unit and run with load bank connected for 1 hour at minimum 70% load Read and record verify all engine and alternator indicators Check exhaust for excessive black or white smoke. (See manufacture s manual) Check generator bearing for noise and overheating Check exhaust manifold, muffler, and piping for leaks and secure mountings Check fuel day tank for overheating Check exhaust backpressure at Diesel particle filter (Dpf.), if above 24 In.H20 / 6 kPa , Dpf filters to be removed and cleaned. SEMI-ANNUAL CHECK (ENGINE STOPPED AFTER RUNNING) Inspect engine water, fuel, and oil systems for leaks while engine is hot. Fill out maintenance checklist and report deficiencies. ANNUAL CHECK (ENGINE NOT RUNNING) Perform complete semi-annual engine not running schedule (Section 4). Change fuel filters every 250hrs or once a year whichever is sooner Change coolant filters every 250hrs or once a year whichever is sooner Inspect battery charging Alternator and V belt. Inspect engine and generator wiring harness for wear and damages. Inspect supports and spring isolators for soundness and stability. Inspect unit thoroughly for loose fasteners. Clean radiator air passages and exhaust air ducts. Clean intake louvers and ducts. Inspect unit for corrosion. Remove any corrosion, prime and paint. Inspect fan drive idler pivot arm assembly and shock absorber Inspect Belt driven fan hub Take fuel oil samples and analyze ANNUAL CHECK (ENGINE RUNNING). Perform complete semi-annual Engine running schedule (Section 5). ANNUAL CHECK (ENGINE STOPPED AFTER RUNNING). Perform complete semi-annual Engine stopped after running schedule. (Section 6). Change crankcase oil and filters every 250 hrs or once a year whichever is sooner. Fill out maintenance checklist and report deficiencies. END SCOPE OF WORK