29th ID Band Musical Instruments

------AMENDMENT Dated 9/6/22---------- A. The purpose of this amendment is to revise Attachment 3. As line items 0011 and 0012 on the originial attachment 3 are for the same item, the revised Attachment 3 consolidates the two line items into one as 0011 and subsequent line items are hereby renumbered. B. All other terms and conditions remain unchanged. ------END of AMENDMENT Dated 9/6/22------- ------AMENDMENT Dated 9/1/22-------- A. The purpose of this amendment is identify the place of delivery as Troutville, VA 24175. A complete shipping address will be provided at time of award. B. All other terms and conditions remain unchanged. ------END of AMENDMENT Dated 9/1/22------- 1. GENERAL INFORMATION: A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. B. The 29th Infantry Division Band is looking to purchase musical instruments and expendable equipment for their band. A list of all items is included in this solicitation, substitutes for the items listed are permitted, however, they must be of equal quality, and the substitute must be approved by the Band Commander. Substituting does not guarantee acceptance, and the original items requested will be the preferred items. C. The Government will award a Firm Fixed-Price Contract(s) resulting from this Request for Quote (RFQ). The associated North American Industrial Classification System (NAICS) code for this procurement is 339992 Musical Instrument Manufacturing. The Product Service Code (PSC) is 7710, Musical Instruments with a business size standard of 500 employees. This requirement is a 100% Small Business Set-A-Side solicitation and only qualified offerors may submit quotes. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-07, dated August 10, 2022. D. The Government will not pay for costs associated with the preparation of a quote in response to this combined synopsis/solicitation. E. Payment will be made through the Wide Area Workflow (WAWF) application in accordance with DFARS clause 252.232-7006, Wide Area Workflow Payment Instructions. F. Interested vendors agree to hold the prices in their quote firm for 60 calendar days from the date specified for the closing of this RFQ. G. All items must be new. No reburshised or used items will be accepted. 2. COMMUNICATION WITH THE GOVERNMENT: A. Questions: Submit written questions via email ONLY to contract specialist Noel Robleto at noel.a.robleto.civ@army.mil. No phone calls will be accepted. Questions will be received until September 6, 2022, no later than 11:00 a.m. Eastern Standard Time (EST). B. Administrative Information: 1. Contracting Officer: Rebecca Fowler: rebecca.l.fowler6.civ@army.mil 2. Contract Specialist: Noel Robleto: noel.a.robleto.civ@army.mil 3. BASIS FOR AWARD: A. The Government intends to award to the responsive, responsible vendor whose quote is the lowest price and meets the requirements as stated in the Purchase Description for the items requested. B. An award(s) will be made on the basis of low price including the evaluation for multiple awards. Multiple awards may be made if determined to be in the best interest of the Government. For evaluation purposes only, a fee of $500.00 per award will be applied during the evaluation - this fee is an administrative tool for evaluation purposes only and is not actually added into any quoted or contract costs. The purpose of adding an administrative fee for evaluation purposes is to determine if it is prudent for the Government to award multiple contracts. While vendors are NOT required to quote all line items of the solicitation, vendors are required to quote all line items within the listed specific groups as follows: (see Price Schedule for a comprehensive list with quantities and salient characteristics) Group One French Horns Engelbert Schmid Double Horn Geyer Wrap Group Two Drum Equipment Roland Drum Kit with Sample Pad TD-50KV2 Gibralter 9908 Roland APC-33 Electronics mount for triggerpad Group Three Mouthpiece Chedeville Elite Clarinet Mouthpiece F1 Group Four Flutes Powell-Sonare 705 Sonare Series Professional Flute B Foot / Open Hole / Inline G Group Five Instruments and Expendables All Other Items For example: Interested Vendor A can quote everything, Groups One through Five, while interested Vendor B may only be able to provide Drum Equipment in Group 2; therefore, vendor B, elects to quote on the Drum Equipment (Group 2 only), and interested Vendor C may not be able to provide Flutes (Group four), but can provide all other items and elects to quote Group 1,2,3 & 5 only. These are all acceptable ways to submit quotes. C. Substitutes for items are allowed but must be of equal or greater quality. ALL substitutes must be approved by the Band Commander. Providing substitutions does not equal acceptance, and the Band Commander reserves the right to deny any proposed substitutions. If a substitute is denied, the group number in which the substitute is in will not be considered for award. D. In order to be considered for an award, vendors shall have an active registration in the System for Award Management at https://sam.gov. Vendors are responsible to ensure the representations, and certifications in their SAM registration are accurate and current. 4. ADDENDUM to 52.212-1, Instructions to Offerors - Commercial Items (Nov 2021) A. Addendum to FAR 52.212-1(b), Submission of offers. Offeror shall submit an electronic copy of their dated quote via e-mail to: noel.a.robleto.civ@army.mil with the solicitation number (W912LQ-22-Q-0030) in the subject block, by September 12, 2022, no later than 2:00 PM EST. Facsimile quotes will not be accepted. Vendors who do not provide all the required information with their quotes may be deemed NON-RESPONSIVE for further consideration for the solicitation and award. In addition to the items required by 52.212-1(b), the offeror shall complete and provide the following with their submission: 1) Signed and completed Information Sheet (attachment 1) 2) Signed and completed 52.204-24 & 52.204-26, 52.212-3, and 252.204-7016 & 7017 (attachment 2). 3) Pricing for all contract line-item numbers (CLINS) in the groups they are quoting on. Vendors do NOT have to provide a quote for every group. Vendors can choose what group(s) to quote but must provide a quote for every CLIN in that group. (attachment 4) If substitutes are made for any items, all substitutes must also include the following: a) Make, Model, and all parts and accessories included with the substitute and product specifications b) Price of the substitute, in the line item for the requested item. Though substitutions are allowed, substitutions are not guaranteed, if the band commander or player does not approve the substitute, the group will not be considered for award. Substitutes are evaluated based on the player's previous experience and ability to play that substitute as well or better as the instrument they are requesting. Any substitutions might require the player to test it out, and if so, the vendor must provide the ability to test out the instrument within five working days from the date quotes are due. 5) Delivery Time frame for each line item. All items shall be delivered within 30 days after receipt of order (ARO). Due to current supply chain issues, if vendors are unable to meet the 30-day delivery requirement, a delivery period for each item shall be included with the quote. 6) Pricing Schedule (See "Band Equipment Purchase Description Attachment 3") 5. Addendum to FAR Provision 52.212-2 Price: Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3(a) to determine if prices are reasonable, complete, and balanced. 6. Provisions and Clauses A. The following FAR and DFARS provisions are incorporated by reference and apply to this solicitation: 52.204-7, System for Award Management (OCT 2018) 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020) 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020) 52.212-1, Instructions to Offerors Commercial Items (SEP 2021) 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements (NOV 2020) 252.213-7000, Notice of prospective suppliers on use of supplier performance risk system in Past Performance Evaluations 252.225-7974 (Dev), Representation Regarding Business Operations with the Maduro Regime (DEVIATION 2020-O0005), (FEB 2020) 252.239-7098 (Dev), Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites - Representation.(Deviation 2021-O0003), (APR 2021) B. The following FAR and DFARS clauses are incorporated by reference and are applicable to this solicitation and any resulting award: 52.203-12 52.204-13, System for Award Management Maintenance (OCT 2018) 52.204-19, Incorporation By Reference Of Representation And Certifications (DEC 2014) 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) 52.222-19 (Dev), Child Labor - Cooperation with Authorities and Remedies (DEVIATION 2020-O0019), (JUL 2020) 52.223-17, Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts (AUG 2018) 52.232-39, Unenforceability of Unauthorized Obligations (June 2013) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 252.203-7002, Requirement To Inform Employees Of Whistleblower Rights (SEP 2013) 252.204-7003, Control Of Government Personnel Work Product (APR 1992) 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support (MAY 2016) 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2021) 252.204-7020, NIST SP 800-171 DoD Assessment Requirements (NOV 2020) 252.225-7001 Buy American and Balance of Payments Program 252.225-7012, Preference For Certain Domestic Commodities (DEC 2017) 252.225-7048, Export-Controlled Items (JUN 2013) 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime (MAY 2022) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) 252.232-7010, Levies on Contract Payments (DEC 2006) 252.232-7017, Accelerating Payments to Small Business Subcontractors-- Prohibition on Fees and Consideration (APR 2020) 252.243-7001, Pricing Of Contract Modifications (DEC 1991) 252.244-7000, Subcontracts for Commercial Items (JAN 2021) 252.246-7008, Sources of Electronic Parts (MAY 2018) 252.247-7023, Transportation of Supplies by Sea (FEB 2019) C. The following FAR and DFARS provisions are incorporated by full text and apply to this solicitation and any resulting award. Full text of a provision may be accessed electronically at https://www.acquisition.gov. Supplemental information for applicable provisions is provided below. 52.204-22, Alternate Line Item Proposal (JAN 2017) 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020) - see attachment number 2 52.204-26, Covered Telecommunications Equipment or Services-Representation (OCT 2020) - see attachment number 2 52.212-3, Offeror Representations and Certifications - Commercial Items (FEB 2021) - see attachment number 2 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) 52.252-5, Authorized Deviations in Provisions (NOV 2020) - fill in text for paragraph (b) Defense Federal Acquisition Regulation Supplement (DFARS)(48 CFR 2) 252.203-7005, Representation Relating to Compensation of Former DOD Officials (NOV 2011) 252.204-7016, Covered Defense Telecommunications Equipment or Services - Representation (DEC 2019) - see attachment number 2 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services - Representation (MAY 2021) - see attachment number 2 252.225-7031, Secondary Arab Boycott of Israel (JUN 2005) 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism (SEP 2021) 252.225-7055, Representation Regarding Business Operations with the Maduro Regime (MAY 2022) 252.247-7022, Representation of Extent of Transportation by Sea (JUN 2019) D. The following FAR and DFARS clauses are incorporated by full text and apply to this solicitation and any resulting award. Full text of a clause may be accessed electronically at https://www.acquisition.gov. Supplemental information for applicable clause is provided below. 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (SEP 2021) The following FAR clauses included in 52.212-5 are applicable to this acquisition: 52.204-23 (JUL 2018), 52.204-25 (AUG 2020), 52.209-10 (NOV 2015), 52.233-3 (AUG 1996), 52.233-4 (OCT 2004), 52.204-10 (JUN 2020), 52.209-6 (JUN 2020), 52.219-6 (NOV 2020), 52.219-28 (SEP 2021), 52.222-3 (JUN 2003), 52.222-21 (APR 2015), 52.222-26 (SEPT 2016), 52.222-35 (JUN 2020), 52.222-36 (JUN 2020), 52.222-27 (APR 2015) 52.222-50 (OCT 2020), 52.223-18 (JUN 2020), 52.225-13 (FEB 2021), and 52.232-33 (OCT 2018) 52.252-2, Clauses Incorporated by Reference (FEB 1998) 52.252-6, Authorized Deviations in Clauses (NOV 2020) - fill in text for paragraph (b) Defense Federal Acquisition Regulation Supplement (DFARS)(48 CFR 2) 252.203-7000, Requirements Relating to Compensation of Former DOD Officials (SEP 2011) 252.211-7003, Item Unique Identification and Valuation (MAR 2022) 252.232-7006, Wide Area Workflow Payment Instructions (DEC 2018) - fill in information to be provided at time of award Attachments: 1. Information Sheet 2. Representations and Certifications 3. Band Equipment Purchase Description