2BP4-177362-C - Desktop Single Function Colour Network Printers for DND

Shared Services Canada, on behalf of the Department of National Defence, is soliciting bids for the procurement of forty-three secure desktop single-function color network printers, with an irrevocable option to acquire an additional one hundred units under the same terms. The requirement mandates that all printers be configured for use on classified networks at the Secret level, featuring removable hard drives and custom unique manufacturer part numbers that replace and obscure any commercial off-the-shelf identifiers. Packaging and labeling must strictly adhere to detailed directives, including self-adhesive labels of minimum dimensions displaying the contract number, material code, unique part number, and manufacturer serial number, with all shipments palletized to a maximum height of 52 inches for compatibility with Canadian Forces Supply Depot storage protocols. Delivery must be completed within thirty Federal Government Working Days following contract award to Montreal, Quebec, under DDP Incoterms 2000, with the supplier responsible for all duties, taxes, and environmental handling fees in Quebec. The solicitation explicitly excludes COTS part numbers and requires full compliance with supply chain integrity protocols, including mandatory pre-award assessments, OEM certification, and documentation of ownership and control to mitigate foreign influence risks. Bidders must hold valid security clearances, submit a complete list of directors subject to potential criminal record checks, and sign agreements to handle sensitive information under non-disclosure conditions, with confidentiality obligations extending beyond contract performance. The evaluation process follows a Lowest Price Technically Acceptable framework, where only technically compliant bids are considered, and award is made to the lowest-priced responsive submission. All proposals must be submitted electronically via the SSC Secure Procurement Portal, with file sizes not exceeding 30 MB per document and email submissions permitted only as a backup under strict conditions. Payment will be issued as a single payment upon delivery and acceptance, with invoicing governed by standard conditions, and contractors must include proof of applicable U.S. tariff charges where relevant. The contract term is one year with extension options, and any changes to hardware post-delivery require prior authorization and documentation for reimbursement limited to direct expenses.