300 SP Shades State Park Trash ServicesBid Documents

The contract solicitation RFQ #003000000086218 issued by the Indiana Department of Natural Resources seeks competitive bids for Trash Removal Services at Shades State Park. The service contract is set to commence on January 1, 2026, and run through December 31, 2027, with the potential for four additional renewal years. The scope includes provision and pickup of 8-yard and 30-yard trash containers on specified schedules, incorporating contractor fees and landfill or incinerator disposal charges. Pricing must remain valid for 30 calendar days beyond the December 18, 2025 submission deadline. Bidders must submit completed bid packages including various forms certifying compliance with purchasing preferences, economic impact, minority and women-owned business participation, and non-collusion, following Indiana State procurement laws. Submissions can be emailed or mailed to a designated contact but electronic portal submissions are not accepted. The resulting contract will be governed by a professional services agreement outlining the contractor’s duties, payment terms, compliance with applicable federal, state, and local laws, and requirements for insurance coverage including liability and cyber insurance with the State named as an additional insured. The contract emphasizes strict adherence to service continuity with phase-in/phase-out provisions and allows no changes in scope without prior written authorization. Employment eligibility verification through E-Verify is mandatory for all contractor and subcontractor personnel. The State holds the right to terminate the contract should a designated key personnel depart without written consent. Delivery and service acceptance will occur at the State premises under F.O.B. destination terms. The contract mandates submission of progress reports, adherence to Indiana IT enterprise standards where applicable, and compliance with data confidentiality laws. While no formal federal FAR clauses or military standards are utilized, the contract incorporates auditing rights, assignment restrictions, and statutory compliance clauses consistent with Indiana statewide procurement policies.