300 SP Tippecanoe River New Trash Contract 4-Yr

The Indiana Department of Natural Resources is soliciting bids for a four-year firm trash removal contract at Tippecanoe River State Park, with a solicitation number of 003000000086363. The contract period is expected to commence on June 1, 2026, and run for four years, replacing the traditional one-year contract with annual renewals to better accommodate vendor operation complexities and compliance with Indiana law. Bidders must provide fixed pricing inclusive of all charges, with quotes remaining valid for thirty calendar days after the bid due date of January 15, 2026. The contract includes provisions for regular trash pickup schedules, container maintenance and replacement at no cost, and pass-through landfill fees. Submissions must be sent by email or mail, and electronic portal submissions are not accepted. Contact for inquiries and submission is Nicholas Ramsey of the Indiana Department of Natural Resources. This contract mandates compliance with Indiana procurement laws and requires the contractor to adhere to professional service standards, maintain necessary insurance coverages including general liability and errors and omissions, and meet strict ethical and organizational conflict of interest requirements. The contractor must ensure continuity of service, permit State inspections and audits, and maintain confidentiality of State information. The solicitation also emphasizes socioeconomic participation goals, requiring commitments to Minority and Women’s Business Enterprises (MBE/WBE) and Indiana Veteran Owned Small Business Enterprises (IVOSB) as part of subcontracting plans and ongoing reporting. Special contract provisions include clauses for key personnel designation with restrictions on substitutions, contract renewal limits, employment transition rights favoring the State, and debarment verification obligations for subcontractors. Payment is via electronic funds transfer in accordance with Indiana fiscal policies, though no specific invoicing platform is mandated. The State retains final acceptance authority and may withhold payment or terminate for non-compliance with contract terms or ethical standards. Overall, the contract represents a carefully structured engagement designed to provide reliable, compliant trash removal services while fostering inclusive business participation and maintaining rigorous oversight.