3510--ScrubEx Machine KC (ME) (VA-26-00010351) 589A60050

The Department of Veterans Affairs Network Contracting Office 15 has issued a solicitation (36C25526Q0060) seeking the provision and installation of ScrubEx dispensing machines for the Kansas City VA Medical Center. The procurement involves supplying a fully operational scrub and linen dispensing system consisting of large-volume scrub dispensers, remote receivers, combination dispenser/receiver units, and linen centers equipped with touchscreen interfaces. The contractor is responsible for delivering new, manufacturer-certified equipment that complies with VA and relevant industry standards, including NFPA 99, FDA regulations, OSHA, ISO 9000, and UL certification. The system must support authorized user access controls, real-time inventory tracking, and web-based management software. Installation responsibilities include configuration, testing, and on-site training of operators and biomedical personnel, with the VA providing the physical mounting infrastructure and server hardware. Inspection and acceptance will occur at the Kansas City VA Medical Center, with both contractor and government representatives jointly performing inspections upon delivery and conducting acceptance testing after installation. The system must demonstrate specific functional performance metrics, such as dispensing clean scrubs in under five seconds and preventing linen jams. Packaging requires original sealed manufacturer packaging with protection against damage and dry storage conditions. Although no formal FAR clauses or contract pricing details were identified, strict security and data handling requirements govern the performance, including encryption of VA information, incident reporting, and conditions for liquidated damages related to data breaches. The solicitation is part of a market research phase, with responses due by late December 2025, soliciting vendor capabilities, manufacturer status, and small business qualifications under NAICS code 339112, with an emphasis on service-disabled veteran-owned small businesses. Submission instructions specify email delivery to the Contract Specialist, with no formal proposal format or attachments enumerated.