36" Butterfly Valve for Arlington Outlet

The contract solicitation issued by the Tarrant Regional Water District seeks proposals for the purchase and delivery of a 36-inch Double Offset Butterfly Valve intended for installation at the Arlington Outlet. The procurement includes providing the valve fully assembled with actuators, mounting hardware, and controls, ready for installation by no later than March 30, 2027. The contract's estimated budget is set at $60,000, and delivery terms require the valve to be shipped FOB destination to the Tarrant Regional Water District Cedar Creek Lake Office in Texas. The scope mandates compliance with a comprehensive list of material, design, testing, and safety standards such as ASTM, ASME BPVC, AWWA, and NSF/ANSI certifications. Packaging must protect the valve for up to two years in outdoor storage conditions, with specific preservation techniques, match-marking for proper assembly, and labeling requirements including manufacturer, model, serial numbers, and pressure ratings. Proposal evaluation will be based on a best-value trade-off method with four weighted factors: price (40 points), delivery schedule adherence (20 points), and the offeror’s relevant experience both in supplying similar goods and providing special services (each 20 points). Experience requirements call for evidence of at least five similar contracts within the last five years, focusing on quality, durability, warranty history, and service responsiveness. Inspection and acceptance involve factory and destination inspections with defined quality acceptance criteria for ultrasonic and radiographic testing and visual examinations to ensure castings meet defect tolerance thresholds. Payment will be milestone-based, submitted electronically through the project management information system, although specifics like payment office details and accounting codes are not provided. Special contract provisions address conflicts of interest, authorization and good standing of the vendor, ISO 9001 and NSF certifications, warranty compliance, and procurement integrity to prevent multiple proposal submissions. The contract format and instructions require complete electronic submissions via a designated portal, with organized documentation including technical proposals, compliance forms, and qualifications statements within specified page limits for certain narrative sections. Overall, this solicitation represents a carefully structured procurement focusing on technical quality, timely delivery, and vendor experience for critical water infrastructure components.