36C25526Q0427 BCMA Outpatient Medication Barcode Scanners

The Department of Veterans Affairs, through Network Contracting Office 15 in Leavenworth, Kansas, is soliciting bids for 697 wireless and 574 wired medication barcode scanners to support the expansion of the Barcoded Medication Administration (BCMA) system across seven Veterans Integrated Service Network (VISN) 15 facilities. This procurement, identified as solicitation number 36C25526Q0427, is a Small Business set-aside under NAICS code 334118 and contemplates award of a Firm-Fixed-Price contract. All scanners must be listed on Oracle Health’s Validated Peripheral List and fully compliant with critical technical requirements, including the ability to read ISBT 128 blood bank standards and all GS-1 linear and DataBar symbologies, compliance with FIPS 140-3 at minimum Level 1 for wireless units, and durability to withstand CDC-approved disinfection methods for noncritical items. The delivery schedule is a mandatory pass/fail criterion, requiring all scanners to be delivered within 90 days after receipt of order (ARO), with shipments FOB destination to specified VA medical centers including Topeka, Columbia, Wichita, Poplar Bluff, St. Louis (JC), Kansas City, and Marion. Offers must be submitted no later than July 22, 2026, at 11:00 a.m. CDT as three separate, correctly labeled PDF documents: Attachment 1 (solicitation and amendments), Attachment 2 (technical capability with product literature and VPL confirmation), and Attachment 3 (pricing using only Section B.3). Proposals must strictly follow formatting rules: 12-point Times New Roman font, no logos or color, no alterations to the solicitation beyond signing and dating, and no vendor branding on the SF 1449 or cost schedule. Contractors must also be registered in SAM with a current Unique Entity Identifier and must complete all required representations and certifications electronically, including confirming small business status, tax compliance, and ownership structure. Invoicing must be submitted electronically via VA’s EDI-compliant system upon acceptance of goods, in arrears, and must comply with FAR 32.905 and include detailed line-item information, shipping data, discount terms, and taxpayer identification. The Government reserves the right to inspect, reject nonconforming items, and require repair or replacement at no additional cost, while also