23--Casket Carrier - Pikes Peak National Cemetery

RFQ FOR COMMERCIAL ITEMS GENERAL INFORMATION Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78618Q0375 Post Date: 05/16/2018 Original Response Date: 05/29/2018 at 4:00 pm Applicable NAICS: 333922 Classification Code: 3910 Set Aside Type: 100% Service Disabled Veteran Owned Small Business (SDVOSB) Delivery Requirement: Delivery no later than August 31, 2018 Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 75 Barrett Heights Rd., Suite 309 Stafford, VA 22556 Place of Performance: Pikes Peak National Cemetery 10545 Drennan Road Colorado Springs, CO 80925 Description: This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This is a solicitation issued as a request for quotation (RFQ) for commercial items prepared in accordance with the format in FAR Subpart 12.6, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 4:00 pm on 05/29/2018. Responses to this announcement will result in a Firm-Fixed Purchase Order with FOB Destination and the Government intends to make award under this announcement without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov. Prospective offerors must be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov. All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (5) days before the closing date of the solicitation. Questions will not be addressed using the telephone. 001AL-11-15-A Limitations on Subcontracting Monitoring and Compliance (June 2011) This solicitation includes VA Acquisition Regulation (VAAR) 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors; VAAR 852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include these clauses. SDVOSB offerors must be verified with the Center for Verification and Evaluation (CVE) to participate under the Veterans First Contracting Program at the time of the response to this announcement at the following website: https://www.vip.vetbiz.gov . See VAAR clause 852.219-10 VA Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside for additional information on the Veterans First Contracting Program requirements. Offers received from companies not registered in https://www.vip.vetbiz.gov will not be considered and ineligible for award. The U.S. Department of Veterans Affairs, National Cemetery Administration, and the Pikes Peak National Cemetery anticipates a firm fixed price purchase order for (1) Casket Carrier, brand name or equal to the Toro Workman HDX -4WD Diesel Series and (1) Compact Utility Loader, brand name or equal to the Toro Dingo TX 525 to be delivered no later than August 31, 2018. The applicable North American Industrial Classification System (NAICS) code for this procurement is 333922, with a business size standard of 500 employees. The National Cemetery Administration is seeking quotes from Service Disabled Veteran Owned Small Businesses qualified for the provision (1) Casket Carrier and (1) Compact Utility Loader. Period of Performance: Delivery of both pieces of equipment no later than August 31, 2018. Scope: The contractor shall be responsible for providing (1) Case Carrier and (1) Compact Utility Loader, FOB Destination, to Pikes Peak National Cemetery located at 10545 Drennan Road, Colorado Springs, CO 80925. Supply Price Schedule Delivery Period: Both pieces of Equipment Delivered, FOB Destination, no later than August 31, 2018 Line Item Description Quantity Unit Unit Price Total Price 0001 Compact Utility Loader, Brand Name or Equal to the Toro Dingo TX 525 Narrow Track (Model 22323) 1 EA $______ $______ 0002 Casket Carrier, Brand Name or Equal to the Toro Workman HDX-4WD, Diesel Engine (Model 07387) 1 EA $______ $______ Total Price: $______________ PRODUCT SPECIFICATIONS LINE ITEM 0001 for Compact Utility Loader Brand Name or Equal to the Toro Dingo TX 525 Narrow Track (model 22323) Equipment shall have the following additional features: 1- Ride on Platform (brand name or equal to Toro model 22473) 1- Standard Bucket (brand name or equal to Toro model 22409) 1 - High Torque Auger Power Head (brand name or equal to Toro model 22805) 1 12 Full Flight Auger Bit (brand name or equal to Toro model 22822) Equipment shall have the following Salient Characteristics: The Compact Utility Loader shall have the ability to perform multiple cemetery field operations functions using attachments to auger, snow removal, headstone setting & removal, material movement, and leveling with bucket in tight areas with less than four feet of clearance. Have a minimum of a 25 HP diesel engine; narrow track drive; liquid cooling system; ability to travel at 4 mph; ride-on back plate; maximum vehicle width of 34.5 inches; maximum vehicle weight under 2,050 lbs., and two year limited warranty. LINE ITEM 0002 for Casket Carrier Brand Name or Equal to the Toro Workman HDX-4WD (model 07387) Equipment shall have the following additional features: 1 Cab Heater (brand name or equal to Toro model 07349) 1 ROPS Certified Hard Cab (brand name or equal to Toro model 07392) 1 - Door Kit (brand name or equal to Toro model 07393) 1 Backup Alarm (brand name or equal to Toro model 107-8037) 1 - Exterior Mirrors (brand name or equal to Toro model 130-5448) 1- Casket Transporter (open market / available through R&D Fabrication and Welding) Equipment shall have the following Salient Characteristics: The utility vehicle will need the ability to safely and discreetly transport a standard casket, have a minimum of a 23 HP diesel engine; fully automatic, on-demand, 4-wheel drive; liquid cool system; maximum vehicle width of 64.7 inches; minimum ground clearance of 7 inches; minimum vehicle capacity of 3,185 lbs.; minimum 3,500 lbs. towing capacity; two person capacity; seat belts; tow hitch with a minimum 600 lbs. tongue weight & 3,500 lbs. trailer weight); ability to travel at 20 mph; and two-year limited warranty. Casket transporter shall have the approximate dimensions: Height 60 , Length 130 , Width 56 (see photo of sample casket carrier below). Casket Transporter ITEM(s) TO BE DELIVERED TO THE FOLLOWING ADDRESS: Pikes Peak National Cemetery 10545 Drennan Road Colorado Springs, CO 80925 Proposal Format and Submission Information: Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote: Legal Business/Company Name (as listed in www.sam.gov) DUNS Number Point of Contact Name Telephone number Email Address -Pricing shall be submitted as requested in the Schedule of Supplies/Services -Technical Package for Evaluation Proposals shall be submitted via email or via mail to the following addresses: Email: contact@example.gov Mail: 75 Barrett Heights Road Suite 309 Stafford, VA 22556 For proposals mailed, proposals shall be submitted on compact disk (CD) and files shall be in either Microsoft Word or Adobe pdf formats. DVDs are not acceptable as the Government computer is unable to read this media type. Any DVDs received in response to this announcement will be rated as technically unacceptable and removed from consideration. Questions pertaining to this announcement shall be sent by email to: contact@example.gov . Telephone inquiries will not be accepted. End of Addenda Evaluation Process: Quotes will be evaluated in accordance with FAR 13.106-2(b) Evaluation of Quotations or Offers -Pricing shall be submitted as requested in the Schedule of Supplies/Services. -Technical Package for Evaluation The following shall be included as part of the offeror s submission: Product Description offered in response to the solicitation Product Literature Warranty Information Delivery time from placement of order placement Basis for Award: The Government intends to award a firm fixed price, purchase order resulting from this solicitation whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Offers will be evaluated on the factors set forth below. Price. Quotations shall be evaluated, for award purposes, based upon the total price proposed. The sum of all the CLINs will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award. Technical Acceptability. Each offeror s technical package will be evaluated to determine if the offeror provides a product or products compliant with the product description and delivery time. An evaluation rating of Technically Acceptable / Non-Acceptable will be assigned upon completion of the technical package evaluation. If an offeror receives a technical rating of Non-Acceptable they will not be considered for award. Identify any subcontractor(s) to be used in performance of this contract, along with the subcontractor s socio-economic status (e.g. Disabled/Veteran owned, Woman owned, Small, Large Business, etc.). If using a subcontractor, list the type and percent of work each party will perform. Solicitation Provisions and Contract Clauses FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/?q=browsefar https://www.va.gov/oal/library/vaar/ The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97 The following solicitation provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors Commercial Items (Jan 2017) FAR 52.212-3 Offeror Representations and Certifications Commercial Items (Nov 2017) FAR 52.211-6 Brand Name or Equal (Aug 1999) FAR 52.214-21 Descriptive Literature (Apr 2002) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/?q=browsefar https://www.va.gov/oal/library/vaar/ The following solicitation clauses apply to this acquisition: The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) applies to this acquisition. Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017): FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.211-70 Service Data Manuals (Nov 1984) VAAR 852.211-73 Brand Name or Equal (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2016) (DEVIATION) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.246-70 Guarantee (Jan 2008) (2 years) VAAR 852.246-71 Inspection (Jan 2008) The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(8), (b)(14)(ii), (b)(22), (b)(26), (b)(27), (b)(28), (b)(33), (b)(42), (b)(47)(iii), (b)(49), and (b)(55). End of Addenda End of Document