3D Mapping Laser Scanner

The Department of Veterans Affairs, via its Network Contracting Office 15 in Leavenworth, Kansas, is soliciting a single handheld 3D Mapping Laser Scanner to support construction progress tracking, space management, and precise documentation at the Harry S. Truman Memorial Veteran’s Hospital in Columbia, Missouri. The solicitation, numbered 36C25526Q0405 and categorized under NAICS code 334513, is unrestricted and designated as a Small Business Set-Aside, with responses due by 5:00 PM Central Time on May 26, 2026. The requirement calls for a mobile, wireless device capable of capturing at least 400,000 points per second while in motion, with outdoor scanning capability up to 80 feet, and must support data transfer via USB 3.0. The deliverables include three rechargeable batteries with a bulk charger, each providing a minimum of 30 minutes of continuous scanning life; perpetual software licenses compatible with Autodesk Revit and AutoCAD to convert point cloud data into usable models for space planning and documentation of behind-wall systems; a five-year customer care plan for the hardware including firmware and software updates; and one job of training for personnel. All software used must be listed on the VA Technical Reference Model v26.1, and the equipment must be shipped FOB destination to the hospital’s address with proper packaging per VA Clause 852.247-73, including a protective transportation case. The contract incorporates multiple FAR and VAAR clauses, including FAR 52.212-4 for commercial item terms, FAR 52.252-2 for incorporated clauses, and FAR 52.222-90 addressing DEI discrimination by contractors, alongside VA-specific requirements such as IT accessibility, equipment maintenance manuals, and electronic invoice submission through the VA Financial Services Center. Proposals must include full compliance with the Buy American Act, representations regarding place of manufacture, and certifications under FAR 52.212-3, with mandatory SAM registration and SBA verification for small business status. The security clause 52.240-91 is included with a deviation, and the contractor is prohibited from using equipment or services from covered foreign entities, including certain telecommunications and video surveillance systems. Award will be made to the most advantageous offer based on technical capability, past performance, and price, applying a best-value trade