4460--Air Filters - Rocky Mountain Regional VA Medical Center

The Department of Veterans Affairs, through Network Contracting Office 19 in Greenwood Village, Colorado, is seeking air filters for the Rocky Mountain Regional VA Medical Center in Aurora, Colorado, under solicitation 36C25926Q0435, with a response deadline of May 15, 2026. The contract is a firm-fixed price arrangement with a base year spanning September 28, 2026, to September 27, 2027, and four optional one-year extensions through September 27, 2031. Filters must meet stringent technical specifications, including MERV 9A efficiency, dual-layered polyester media, welded steel grids, UL 900 fire rating, and compliance with ASHRAE 170 and ASHRAE 52.2-2012 Addenda E and F standards, with products required to be brand name or equal to CAMFIL. Deliveries are to be made F.O.B. destination at the medical center, with routine orders fulfilled within 7–10 business days and custom filters within 15. All line items are designated as Not-to-Exceed with no specified quantities or pricing provided, and no total contract value is available. The procurement is a total small business set-aside requiring offerors to be certified small businesses and to submit compliant small business subcontracting plans under FAR 52.219-9 with Alternate IV, alongside adherence to the nonmanufacturer rule and limitations on subcontracting. Offerors must have active SAM.gov registration, including a Unique Entity ID, and must certify compliance with the Trade Agreements Act via FAR 52.225-6, disclosing any foreign-sourced items. Technical proposals must include detailed performance data, manufacturer brochures, and authorization letters, while pricing must be submitted in a separate volume. Evaluation prioritizes technical capability over price, allowing trade-off decisions based on overall value, and the government retains final authority to inspect and accept deliverables at the destination. Contractors must comply with stringent security requirements including PIV authentication, and all personnel must adhere to ethics, whistleblower protections, and anti-trafficking policies. Invoices must be processed through Tungsten, and all submissions must be delivered directly to the contracting office by the deadline.