5 year IDIQ for pelletized corn cob granules in support of USDA APHIS in Edinburg Texas

NOTES TO QUOTERS 1. Submit quotes by the time specified in the solicitation. Quotes will be evaluated in accordance with 52.212?2, Evaluation - Commercial Items. Missing, incomplete, or ambiguous information may result in a disqualification from evaluation of your quote. 2. This solicitation is a total small business set aside. The NAICS code for this acquisition is 311119, with a size standard of 500 employees. 3. All quantities contained herein are estimates and are not guaranteed. 4. Vendors must disclose and include with their quote, the country of manufacture of the item being supplied. Buy American applies. See 52.212-5 and 52.212-3(f), Buy American Certificate. Nonmanufacturer rule applies, Please see FAR 52.219-33(c)(1)(i)(A) for further information regarding the Nonmanufacturer Rule. 5. Product samples are required prior to the deadline for this solicitation for evaluation pursuant to the specifications contained herein, and first article test samples are required prior to each delivery for quality control assurances. 6. Evaluations will be conducted using FAR Part 13 procedures, award will be made based on best value, price and other factors considered. (See Provision 52.212-2 at page 23 of this document, for evaluation factors). Quoted price shall include all costs necessary to perform the work. Quoter's are responsible for ensuring completeness of quotations. The Government may evaluate solely on the information provided in the quotation. Quotations that include additional terms may be excluded from consideration. Alternate Pricing Schedules will not be considered. Quotations must include a price for all line items in the solicitation to be eligible for award. The following items are required to be submitted in order to be eligible for award: A COMPLETE QUOTE SHALL INCLUDE THE FOLLOWING INFORMATION: Submit the items below to Rita Fish-Whitlock at contact@example.gov ? Signed Standard Form (SF) 1449 with complete certifications and representations contained in 52.212-3. Please also pay particular attention to important highlighted certifications and representations. Reference the solicitation number and include company name, address, DUNS number and point of contact information. ? Completed Pricing Schedule (See page 7). Provide a unit price for each line item as specified in the Pricing Schedule. ? Past performance Information. Provide at least two (2) past performance references for recent and relevant work performed by the quoter within the last three years. Include project title, description, dollar value, dates performed and contact information for the performance reference, including location, and reference contact information (name, title, valid email address, and phone). ? One (1) product sample of pelletized corn cob granules, as specified, no less than 1 Pound. Submit product samples to the address below for testing by the required response date/time. (Note: The sample must be postmarked on or before the solicitation deadline) Mark product test samples with the solicitation number, company name, and point of contact information. Samples shall be submitted at no expense to the Government and will not be returned. Mail/deliver samples to the following address: USDA APHIS PPQ Attn: Buddy Roper 22675 N. Moorefield Road Warehouse at Moore Air Base Edinburg, TX 78541 The Government may waive the requirement for the product sample where supplies identical to those called for in the schedule have been previously furnished by a quoter and have been previously accepted by the Government. If previously supplied, the quoter may request a waiver of the product sample requirement within 5 days of the close of the solicitation. ? One (1) product description showing the product meets the specifications contained herein. 7. All questions and requests for product sample waivers pursuant to No. 6 above, must be submitted in writing to Rita Fish-Whitlock contact@example.gov. Questions must be submitted no later than five (5) business days prior to the response deadline to ensure adequate time is available to respond and to amend the solicitation if necessary. 8. Quoters must be registered in the System for Award Management (www.sam.gov), including current online representations and certifications, no later than the solicitation response date to be eligible for consideration of award. SAM Registration is required of all federal contractors. SAM registration enables electronic funds transfer of contract related payments. If your company is not already registered, please register in the SAM database at https://www.sam.gov/portal/public/SAM/. Quoters must be registered in SAM when they submit their quote. 9. In accordance with Federal Acquisition Regulation (FAR) Subpart 9.1, a prospective contractor may be requested to provide additional information in order to assist the Government in making a responsibility determination. 10. YOU MAY EMAIL YOUR QUOTE DIRECTLY TO RITA FISH-WHITLOCK before the time specified on the solicitation. Send quotes to: contact@example.gov. 11. The United States Department of Agriculture Animal and Plant Health Inspection Service is an agency of the Federal Government and is tax exempt (Tax ID# 41?0696271). Granulated Corn Cob for the Mexican Fruit Fly Rearing Facility Larval Diet Period of Performance and Pricing Schedule This is a single award, fixed price Indefinite Delivery Indefinite Quantity (IDIQ) contract for granulated corn cobs. The term of this contract will be for five years. These quantities in the schedule are only an estimate and are not guaranteed. Currently, approximately 42,000 lbs (1050, 40# bags) of granulated corn cob is needed every 35 days for an approximate total of 462,000 lbs per year. It is anticipated the yearly need will increase due to anticipated Mexican fruitfly production increases. There is no guarantee that these quantities will be ordered throughout the remaining life of the contract, however it provides context for the production possibly needed. The minimum requirement for this contract is one delivery of 42,000lbs, additional orders are not guaranteed. All unit prices must be inclusive of all costs, including delivery costs FOB destination to Moore Airbase in Edinburg, Texas. See pricing schedule on Full Solicitation Attached hereto. Statement of Work - Pelletized Corn Cob Granules 2.0 Project Background The Mexican Fruit Fly (MexFly) Rearing Facility for the last 28 years has been rearing fruit flies in the Rio Grande Valley. There are plans for a new Mexican Fruit Fly Facility at Moore Air Base, Edinburg, TX. The new Mexican Fruit Fly Rearing, Eclosion and Release Facility will support the USDA Preventive Release Program with the goal of releasing 200 million sterile male mexflies per week. The current production of pupae is currently set at 100 million pupae per week. The corn cob pellets are used as a filler for the fruit fly diet. Currently there is no other filler evaluated as effective as the corn cob. The current requirement for this product is thirteen 40lb bags per diet production and there are 16 diet productions per week. Due to a new facility currently under construction, it is anticipated that within the term of this contract, this requirement could increase to approximately four times the production existing at the time of the solicitation. 2.1 Purpose The purpose of this contract is to procure pelletized corn cob granule product. The work to be performed under this contract consists of furnishing all materials, equipment, supplies, labor and transportation as required by the Pricing Schedule and in accordance with these specifications. All work materials and services not expressly called for in these specifications, but are necessary for completion of the contract requirements, shall be performed and furnished by the Contractor at no additional cost to the Government. 2.2 Product Specifications. 2.2.1 Pelletized Corn Cob Granules commercially sold for horse bedding The pelletized corn cob granules shall be free of contaminants such as, but not limited to, parasitic worms or nematodes, parasites, fungi, bacteria, and yeast documented as harmful to insect rearing or associated with human disease. The granules shall be free of pesticide/chemical residues that will adversely affect fruit fly production. Moisture not to exceed 10%. Bulk Density range between 34 - 46 lb/ft. Particle Size: Diameter Long or smaller - Crumbled pellets are preferred. 2.3 Period of Performance The contract period of performance is five years from the date of award. 2.4 Quantity and Delivery Schedule. This is an Indefinite-Delivery Indefinite-Quantity (IDIQ) type contract. Supplies will be ordered through the issuance of individual delivery orders as the requirements of the U.S. Department of Agriculture (USDA) are defined. The contractor shall be capable of meeting the Government's anticipated need of approximately 42,000 pounds of the pelletized corn cob product every 35 calendar days. It is also anticipated this amount will incrementally increase to approximately four times the current production once a new facility, which is currently under construction, is up and running and the contractor shall be capable of meeting the anticipated increase in production needs. The corn cob product shall be delivered within 5 weeks following the issuance of a delivery order. 2.5 First Article Testing. Prior to each delivery, the contractor shall supply a 1-pound composite sample (First Article) that will be representative of all of the corn cob lots in the pending shipment for testing by the Government. The sample shall be received three weeks prior to each delivery. The sample shall be delivered to: USDA APHIS PPQ, 22675 N. Moorefield Road, Mexican Fruit Fly Rearing Facility building 6418 at Moore Air Base, Edinburg, TX 78541. Attention Buddy Roper and should be labeled as such. First article testing shall be performed in accordance with contract clause 52.209-4 First Article Approval - Government Testing. The sample will be tested for compliance with Product Specifications (Section 2.2.1). Samples will be evaluated by the Government within 5 working days from the date received. The Contractor will be notified by the Government of the results of Pass or Fail. If the results pass the Contractor shall proceed with delivery. If the results fail, the Contractor shall provide a second sample for testing immediately as to not affect the delivery schedule. 2.6 Packaging and Delivery. Product shall be packaged in 40-pound, lined paper bags. Each shipment shall be palletized and shrink wrapped on the pallet. The shrink wrapped pallets shall have not more than 40 bags per pallet. Each bag must be identified with the following information in large bold print: ? Name of product ? Lbs per bag (40 lbs) ? Lot number ? Manufacturing date Delivery Address (FOB Destination): USDA APHIS PPQ 22675 N. Moorefield Road Warehouse Building # 6420 Moore Air Base Edinburg, TX 78541 Deliveries shall be made Monday through Friday between 7 a.m. and 3:00 p.m. Government Warehouse Point of Contact: APHIS PPQ Field Operations Joaquin Jimenez Phone: +1 (555) 000-0000 2.7 Warranty. The contractor shall provide the Government at least the same warranty terms offered to the general public in customary commercial practice. At minimum, the contractor shall guarantee product quality for full compliance with contract specifications, terms and conditions for 60 days from the date of delivery, inspection, and acceptance. The USDA reserves the right to perform follow up testing for the above specifications on any shipment received for at least 30 days from the date of delivery, inspection, and acceptance and can return the shipment to the vendor for credit if found contaminated. Any return shipping costs shall be borne by the vendor. In the event the shipment is rejected, it is the contractor's responsibility to replace the product in a timely manner in accordance with contract clause 52.212-4. Contract Administration 3.1 Delivery Order Delivery orders will be issued against this contract on a firm fixed price basis at the quoted price. The contractor will submit invoices upon successful delivery of items. Orders may be placed by a warranted contracting officer via e-mail. Orders may include instructions for more than one delivery, in those instances, the order will include the dates for each delivery. 3.2 Invoicing Information USDA uses the Invoice Processing Platform (IPP) for electronic submission and tracking of purchase orders, invoices, and payment information to its suppliers of goods and services: Enroll at https://ipp.gov. The IPP is a government-wide secure web-based invoice processing service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury's Financial Management Service (FMS). Contractors must submit invoices and attach all supporting documentation as required within 5 business days of delivery of product. A proper invoice must include: Name and address of the Contractor; Invoice date and number; Contract number, contract line item number and, if applicable, the order number; Description, quantity, unit of measure, unit price and extended price of the items delivered; Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading; Name, title, and phone number of person to notify in event of defective invoice; and Taxpayer Identification Number (TIN). The Government reserves the right to reject an invoice that does not include the information above. For further information on Clauses and Provisions, evaluation factors and required certifications and representations, See attached Solicitation.