5206 - Hytera 2-Way Portable Radios, Accessories, and Services

The School Board of the City of Virginia Beach, operating as Virginia Beach City Public Schools, is soliciting bids for the procurement of Hytera 2-Way Portable Radios, associated accessories, and comprehensive support services under solicitation number 5206. The contract requires the furnish of factory-new, unopened, current-generation Hytera equipment including the BD552iU-1 radio, BL1506 and BL1719 batteries, and EHM18-A C-style earpieces, all fully programmed with VBCPS-licensed frequencies, talk groups, and departmental zones. In addition to hardware delivery, the contractor must provide ongoing firmware updates, diagnostic services for non-warranty radios, and maintain a full-service facility within 175 miles of the VBCPS Administration Building. All items must be individually labeled with the supplier’s name, warranty expiration date, and delivery date, and accompanied by detailed reports of serial numbers and warranty status per school location. Delivery must be FOB destination, with shipping and unloading responsibility resting solely on the contractor, and no deliveries are permitted on weekends or holidays without explicit authorization. The contract becomes effective July 1, and deliveries are to be made to specified school locations or the Office of Security and Emergency Management at 2435 Princess Anne Road, depending on order scale. Bidders are required to submit complete proposals electronically via Beacon Bid, including a signed bid cover sheet, W-9 form, contractor background certification verifying no felony or moral turpitude convictions involving child abuse, and pricing in Excel format. The bid must include evidence of authorization to operate in Virginia, and all submissions must acknowledge any issued addenda. Evaluation will prioritize the lowest responsive and responsible bidder that best conforms to specifications, with award decisions made on a per-item, per-group, or lump-sum basis. Preference in case of tie bids is given first to Virginia Beach-based firms, then Virginia-based firms, with ties unresolved by location settled by lot; additional preferences may apply for recycled content or Virginia residents who match the lowest out-of-state bid within 10%. Contracts are subject to strict compliance with all federal, state, and local laws, including OSHA, ADA, and child labor statutes, and require comprehensive general liability insurance of at least $1,000,000 per occurrence. All invoices must be submitted electronically to two designated emails and include purchase order and IFB numbers, with payments processed on Net 45 terms. The contractor must adhere to a