537-27 Origin-Destination Data Services

The Ohio Department of Transportation (ODOT) is seeking the services of qualified Proposers to provide Origin-Destination (OD) data via a web-based interface. Included with the data shall be a mechanism to query the underlying data set for various use cases. The proposed data solution should be responsive to the following key usages: Regional OD flows between geographies either user-defined (typically Traffic Analysis Zones (TAZs)) or standardized (census tracts, counties); OD flows on and the travel sheds of a given segment of roadway; OD flows (matching ODOT supplied volume totals) between any 2 roadway segments for example to determine the weaving movements on a freeway; Understanding different components of that flow, most importantly distinguishing mode of travel (cars, trucks, buses, bikes and pedestrians); Understanding temporal changes in OD flows and characteristics; Access to the data shall be internet account based and available to employees of ODOT, Local Governments, Metropolitan Planning Organizations (MPOs), Universities, Transit Agencies and Other State of Ohio Agencies. While account access will not generally be given to private entities, ODOT or an approved Ohio public agency account holder shall be able to provide the OD query results to a consultant(s) or a similar private entity working on their projects solely for use in that project. Approved account holders shall also be allowed to temporarily provide access to the OD data query tool to a private entity (such as a consultant) in order to perform queries solely for the purpose of working on that public agency’s project. At the conclusion of the project work that requires the OD information, access to the OD data will be withdrawn from the private entity
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Traffic control
Inquiries Inquiry 90247 | The Affirmation and Disclosure Form requires an original signature. Can that signature be an electronic signature or does is have to be an original that is then scanned to be uploaded to the portal? | Answer: The signature can be electronic or wet. | Answered: 6/1/2026 Inquiry 90250 | If a firm does not qualify for any of the statements listed on the “Certification Statements” form, must it be submitted blank or with “Not Applicable” with the proposal submission? | Answer: This is not a required field on the questionnaire. | Answered: 6/1/2026 Inquiry 90283 | The Financial Envelope-Proposal Excel spreadsheet is "protected" and we are unable to fill in cells. Should vendors fill in their own cost proposal spreadsheet? And is there a specific format that should be followed? What is the use case for the waypoint / raw data referenced in “section P”? Is this for QA/QC / providing a confidence level in Origin-Destination metrics etc? | Answer: 1 – Provide pricing in the financial questionnaire. 2 – The Department is inquiring about vendor’s “ability to provide raw trip/waypoint data.” Potential uses are research projects, such as (but not limited to) estimation of AADT on low-volume roads, or route choice estimation. | Answered: 6/1/2026 Inquiry 90673 | The holiday week and glitches with the state's business registration portal is making it challenging to meet deadlines. We respectfully request a one-week extension of the proposal submission deadline to allow us to submit a compliant proposal that meets OhioDOT’s expectations. | Answer: The deadline has been extended to 6/10. | Answered: 6/5/2026 Inquiry 90676 | Would a proposal cover and/or cover letter count toward any of the page limits? If so, which one? | Answer: Add the proposal cover and/or cover letter as a separate file. It will not count against the page limit. | Answered: 6/5/2026 Inquiry 90679 | Is there a page limit for the Organization Structure section of the proposal? | Answer: There is no page limit for the Organizational Structure section. Include it as a separate file. | Answered: 6/5/2026 Inquiry 90682 | Section 3.4, Sensitive Personal Information states “to remove all personally identifiable and confidential information (such as names…)…” Does OhioDOT not want us to identify the individual proposed staff on their resumes? This is inconsistent with other parts of the RFP where information/name is being requested. | Answer: As stated in Section 3.4 Sensitive Personal Information, “Following submission to ODOT, all proposals submitted may become part of the public record.” Employee names and corporate contact information will not disqualify a vendor. Non-corporate contact information, such as home addresses, and social security numbers should not be included. | Answered: 6/5/2026 Inquiry 90685 | Organizational Structure states “Each resume must identify each employee with the years of service….and a phone number for a contact person.” Is the phone number for the employee, a client reference, or someone else? If the latter, please clarify. | Answer: The phone number is expected to be a corporate phone number where the person answering the call would be able to contact the individual on the résumé. | Answered: 6/5/2026 Inquiry 90688 | Can ODOT provide guidance as to what level of detail is required in the cost proposal, or how invoicing will work (e.g. fixed price vs milestone based)? | Answer: “B. Cost Proposal The Proposer shall submit a SEPARATE Cost Proposal in the emailed response. Any proposal in which this Cost Proposal is not included will be considered non-responsive and the proposal will be rejected. The Proposer’s completed Cost Proposal shall become a part of the contract upon award of the contract. Note that ODOT does not guarantee any contract extensions past year one. The Cost Proposal is for one year of access. If the proposer anticipates different pricing by year it shall provide separate yearly pricing tables with this understanding and shall not provide alternative pricing scenarios based upon the future ODOT decision to extend the contract or not.”“D. UNIT PRICE AND BASIS OF AWARD : Unless otherwise specified in the RFQ/bid solicitation, the unit price must be entered for each item being quoted/solicited. The unit price shall govern in the event of a discrepancy between the unit price and any extended or total price calculation. For solicitations involving multiple items, the award shall be made on the basis of the total cost of all items combined, unless the RFQ/bid solicitation explicitly states that awards may be made on an individual line-item 14 basis or by group. Vendors must ensure that unit prices are accurately provided for all items; the use of ditto marks, arrows, or other markings in lieu of entering actual unit prices may result in the offer being deemed non-responsive. Lot prices entered in the unit price area shall be considered as the unit price unless clearly labeled otherwise. No changes to pricing shall be permitted after the quote or bid submission deadline. Vendors are responsible for reviewing and verifying all pricing prior to submission. In the event of a contract award, the Vendor shall be required to deliver the goods or services at the prices submitted. Vendors shall not enter a unit price of more than two (2) digits to the right of the decimal point. Any digits beyond the second decimal place will be disregarded and not used for rounding purposes in the evaluation or payment thereof.”The cost proposal should clearly state what the price is for the requested product. This may be itemized at the discretion of the vendor. The price is on an annual basis and will be billed and paid annually. | Answered: 6/5/2026 Inquiry 90691 | The Standard Terms and Conditions require $5,000,000 limits for cyber liability “For all information technology solutions, whether cloud, on-premises, or hybrid based.” Can ODOT confirm that this requirement does not apply to the services being procured here, as it is not an information technology solution but rather a data product/platform? | Answer: ODOT confirms that this requirement does not apply to the services being procured here, as it is not an information technology solution but rather a data product/platform. | Answered: 6/5/2026 Inquiry 90694 | If the cyber liability requirement applies to the services under this solicitation, will ODOT consider allowing for $2,000,000 limits rather than $5,000,000 especially given the likely annual size of this contract? | Answer: ODOT confirms that the cyber liability requirement does not apply to the services being procured here, as it is not an information technology solution but rather a data product/platform. | Answered: 6/5/2026 Inquiry 90697 | Does the State require 100% compliance with the specified vehicle mix, or will partial compliance be considered — for example, if a proposed solution meets the mandatory requirements for the majority of vehicle types but not all? Any guidance on the acceptable threshold for vehicle mix compliance would help as we create our response. | Answer: The specified vehicle mix will be used when scoring the Technical Proposal. The very minimum vehicle mix is cars and trucks. | Answered: 6/5/2026 Inquiry 90700 | Would a proposal cover and/or cover letter count toward any of the page limits? If so, which one? | Answer: Add the proposal cover and/or cover letter as a separate file. It will not count against the page limit. | Answered: 6/5/2026 Inquiry 90703 | Section 3.4, Sensitive Personal Information states “to remove all personally identifiable and confidential information (such as names…)…” Does OhioDOT not want us to identify the individual proposed staff on their resumes and in the "Organizational Structure" ? This is inconsistent with other parts of the RFP where information/name is being requested (See next question). Proposal Response, Section A. Organizational Structure states “The Proposer must provide the names and résumés of each individual that will be working on the RFP .. Each resume must identify each employee with the years of service….and a phone number for a contact person.” Is the phone number for the employee, a client reference, or someone else? If the latter, please clarify. | Answer: As stated in Section 3.4 Sensitive Personal Information, “Following submission to ODOT, all proposals submitted may become part of the public record.” Employee names and corporate contact information will not disqualify a vendor. Non-corporate contact information, such as home addresses, and social security numbers should not be included. The phone number is expected to be a corporate phone number where the person answering the call would be able to contact the individual on the résumé. | Answered: 6/5/2026 Inquiry 90706 | Can ODOT provide guidance as to what level of detail is required in the cost proposal, or how invoicing will work (e.g. fixed price vs milestone based)? | Answer: “B. Cost Proposal The Proposer shall submit a SEPARATE Cost Proposal in the emailed response. Any proposal in which this Cost Proposal is not included will be considered non-responsive and the proposal will be rejected. The Proposer’s completed Cost Proposal shall become a part of the contract upon award of the contract. Note that ODOT does not guarantee any contract extensions past year one. The Cost Proposal is for one year of access. If the proposer anticipates different pricing by year it shall provide separate yearly pricing tables with this understanding and shall not provide alternative pricing scenarios based upon the future ODOT decision to extend the contract or not.”“D. UNIT PRICE AND BASIS OF AWARD : Unless otherwise specified in the RFQ/bid solicitation, the unit price must be entered for each item being quoted/solicited. The unit price shall govern in the event of a discrepancy between the unit price and any extended or total price calculation. For solicitations involving multiple items, the award shall be made on the basis of the total cost of all items combined, unless the RFQ/bid solicitation explicitly states that awards may be made on an individual line-item 14 basis or by group. Vendors must ensure that unit prices are accurately provided for all items; the use of ditto marks, arrows, or other markings in lieu of entering actual unit prices may result in the offer being deemed non-responsive. Lot prices entered in the unit price area shall be considered as the unit price unless clearly labeled otherwise. No changes to pricing shall be permitted after the quote or bid submission deadline. Vendors are responsible for reviewing and verifying all pricing prior to submission. In the event of a contract award, the Vendor shall be required to deliver the goods or services at the prices submitted. Vendors shall not enter a unit price of more than two (2) digits to the right of the decimal point. Any digits beyond the second decimal place will be disregarded and not used for rounding purposes in the evaluation or payment thereof.”The cost proposal should clearly state what the price is for the requested product. This may be itemized at the discretion of the vendor. The price is on an annual basis and will be billed and paid annually. | Answered: 6/5/2026