54-TJK-01-PR38034, ON CALL ANNUAL SEEDING AND MULCHING

The contract, identified as 54-TJK-01-PR38034, is an Indefinite-Delivery/Indefinite-Quantity (ID/IQ) agreement with the North Carolina Department of Transportation for annual on-call seeding and mulching services across 14 counties in Division One: Bertie, Camden, Chowan, Currituck, Dare, Gates, Hertford, Hyde, Martin, Northampton, Pasquotank, Perquimans, Tyrrell, and Washington. The period of performance runs from September 1, 2026, to August 31, 2027, with no guaranteed minimum quantity of work, and the estimated contract value is capped at $3,000,000 over the life of the agreement under state statutory limits. Work is initiated via phone, fax, or email notification by the Engineer and must be completed within 7 to 14 days, depending on slope conditions, using NCDOT-approved seed, mulch, and erosion control materials. All work requires on-site inspection and approval by a government representative prior to payment. The contract mandates strict compliance with NCDOT Standard Specifications, MUTCD, ASTM standards for erosion control matting, and state environmental regulations, including proper stabilization, vegetation establishment, and adherence to applicable seeding and fertilization rates. Bidders must submit a completed NCDOT Bid Submittal Package consisting of 16 standardized forms, including certification of non-collusion, debarment status, and gift ban compliance, along with contractor information, FEIN, equipment list, work experience, and a list of proposed MBE/WBE subcontractors. Submissions are required in hard copy only, with one original and one copy delivered physically by 2:00 p.m. on August 12, 2026, to a designated Raleigh office; electronic, email, or fax submissions are prohibited. Evaluation follows a Lowest Price Technically Acceptable (LPTA) methodology, with award made to the lowest responsible bidder whose proposal meets technical requirements. Responsibility is determined by financial stability, commercial usefulness, and subcontractor qualifications, while MBE/WBE participation is a mandatory compliance threshold rather than a scored factor. Payments are processed manually through a paper-based invoicing system submitted to the Division Roadside Environmental Engineer in Hertford, and all subcontractor payments to DBEs must be tracked via the DBE Payment Tracking System. The Engineer holds full authority over work