54-TJK-08-PR37063, ON CALL LONG ARM MOWING WITH MULCHING/PICKUP

This is a one-year renewable hourly rate contract issued by the North Carolina Department of Transportation for long-arm mowing with mulching and pickup services in Hoke and Scotland Counties under Division 8, with the possibility of two one-year extensions for a maximum term of three years. The contract is designated as a Small Business Enterprise (SBE) set-aside, requiring all bidders to be currently certified by the NCDOT Office of Civil Rights with annual gross income of $1,500,000 or less exclusive of materials. Bidders must submit a complete package including a Cover Sheet, Contract Bid Form, Contractor’s Information, Federal Employer Identification Number, Listing of MBE/WBE Subcontractors, Work Experience and References, Bid Non-Collusion Affidavit, Debarment Certification, Gift Ban Certification, and a Bid Submittal Package Checklist, all in original and copy format, sealed and properly labeled. Proposals must be received by 2:00 PM on July 15, 2026, and failure to meet the deadline will result in automatic rejection. The bid consists of two line items: 1,180 hours for long-arm mowing with a shadow truck and 160 hours for long-arm mowing with a truck-mounted attenuator, with payment based solely on actual completed and accepted quantities. The contract specifies strict equipment requirements including two long-arm mowers, one shadow truck, and one truck-mounted attenuator as needed, with all machinery required to be in good working condition, equipped with functional backup alarms, adequate tire tread, and sharpened blades. Work must conform to the North Carolina Department of Transportation Standard Specifications for Roads and Structures (January 2024 edition), with vegetation cut to no more than six inches in height, debris either mulched or removed, and all roadway debris immediately cleared. Operations are limited to daylight hours, with no work permitted on weekends unless during emergency status or as directed by the Engineer. The Contractor is responsible for all traffic control in accordance with the MUTCD and NCDOT standards, and must provide worker’s compensation and vehicle liability insurance as required by law, with bonding waived under G.S. 136-28.10. Payment is made monthly upon submission of original, fully completed, and signed invoices within 30 days of work completion, based on work accomplished and accepted, with no retainage withheld but the right reserved to withhold payment for any location until final inspection confirms successful completion. The