Dune Matrix Enhancement- Pensacola Beach - National Coastal Resilience Fund NFWF
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
Solicitation PD 25-26.118 is an Invitation to Bid issued by the Escambia County Office of Purchasing for the Dune Matrix Enhancement project at Pensacola Beach. Funded by the National Fish and Wildlife Foundation National Coastal Resiliency Fund, the project aims to improve coastal wildlife habitat and storm resiliency. The scope of work includes the installation of approximately 78,710 units of native vegetation, including sea oats, panic grass, and diversity groundcover, along with the installation of 7,095 feet of post-and-rope fencing, 5,384 feet of sand fencing, and necessary signage. Additionally, the contractor is responsible for removing asphalt debris across approximately 24,004 square yards of the beach. The contract will be awarded to the most responsive and responsible firm offering the lowest total bid, with the County reserving the right to award on an all-or-none or lot-by-lot basis. Performance must be substantially completed within 150 consecutive calendar days from the Notice to Proceed, with a total completion window of 180 days, excluding documented weather delays. A 180-day warranty period is required to ensure plant survivability and fencing condition. Bidders must be licensed in the State of Florida and comply with various federal and state regulations, including the Build America, Buy America Act, E-Verify, and a strict Cone of Silence policy prohibiting unauthorized communication during the procurement process. Administrative requirements include the submission of bids via the OpenGov portal, the provision of performance and payment bonds, and adherence to federal labor standards such as the Davis-Bacon Act and the Copeland Anti-Kickback Act. Technical specifications mandate that plant materials be sourced from the Florida or Alabama Gulf Coast and installed using super absorbent polymer pre-hydrating gel. Payment will be made within 30 days of invoice approval in accordance with the Local Government Prompt Payment Act of Florida.
General Info
Agency
Place of Performance
FL, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Interested Companies (31)
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Full Description
Official Notice #1: PD 25-26.118 - Reminder Notice: This notice serves as a reminder that the pre-solicitation meeting for PD 25-26.118 will take place on 9/28/26 at 11:00am CST.
Addendum #1: Updated Bid Form
Official Notice #2: PD 25-26.118 - Pre-Solicitation - Attendance: Please see the attached attendance sheet for the Pre-Solicitation meeting of PD 25-26.118 Dune Matrix Enhancements for Pensacola Beach. Attachments: PD_25-26.118_-_Pre-Solicitation_-_Attendance.csv
Addendum #2: The Purchasing Department reserves the right to extend the solicitation due date within ten (10) minutes of the bid opening when the required number of bids has not been received. Any extension will be determined by the Purchasing Department and communicated prior to the scheduled bid opening to prospective respondents through OpenGov.
Official Notice #3: Question Submission Deadline tomorrow 10/20/26 at 12pm CT: Reminder, please submit any questions in OpenGov by October 20, 2026, 12:00pm
Addendum #3: Pushed submission due date to 11/3/2026 at 1:00pm due to minimum amount responses not being met. Please use the See What Changed link to view all the changes made by this addendum.
Official Notice #4: Draft Contract: Please see attached Draft Contract. Please note the highlighted yellow sections will be solicitation and/or vendor specific. Attachments: AA_Agreement_ITB-_DRAFT.pdf
Addendum #4: Updated General Terms & Conditions to include Cone of Silence: Conduct of Participants: The following policy will apply to all solicitations: The Cone of Silence shall prohibit any communication regarding a solicitation between prospective respondents, including bidders, proposers, contractors, lobbyists, consultants, or their representatives; and any County Commissioner, County employee, evaluation committee member, or any other individual involved in or able to influence the procurement process, except as expressly permitted herein. This policy applies to all competitive procurement methods, including, but not limited to, Invitations to Bid (ITB), Requests for Proposals (RFP), Requests for Qualifications (RFQ), and Invitations to Negotiate (ITN). The Cone of Silence shall be in effect from the time of public advertisement of a solicitation until occurrence of either of the following: 1. Final action by the Board of County Commissioners; or 2. Cancellation of the solicitation. During the Cone of Silence period, the following are strictly prohibited: Any oral, written, electronic, or other communication regarding the solicitation outside of the authorized process; Contact through third parties, intermediaries, or representatives intended to influence the procurement; or Attempts to obtain non-public information or provide information not made available to all respondents. The following communications are permitted: Written inquiries submitted through the designated procurement platform (e.g., OpenGov) to the assigned Purchasing Representative. All official responses to vendor inquiries shall be issued through formal addenda; Communications during any duly noticed pre-bid or pre-solicitation meeting; or Communications made during any related publicly noticed Board meeting. Sanctions. Violation of the Cone of Silence may result in one or more of the following sanctions: Disqualification of the respondent; Rejection of a bid or proposal; Termination of negotiations; Suspension or debarment, as provided in the Escambia County Code of Ordinances; or Contract termination, if discovered post-award. The County reserves the right to investigate any alleged violation and to require disclosure of all communications related to the procurement. Failure to cooperate with such an investigation may result in disqualification or contract termination. Ignorance of this policy shall not be considered a valid defense.
Official Notice #5: PD 25-26.118 - Question & Answer Report: Attachments: PD_25-26.118_-_Question_&_Answer_Report.pdf
Addendum #5: Bid opening pushed to 11/10/2026 at 1:00pm CST due to minimum responses not being met. Please use the See What Changed link to view all the changes made by this addendum.
Official Notice #6: PD 25-26.118 - Reminder Notice: This notice serves as a reminder that the bid opening for PD 25-26.118 will take place on 10/27/26 at 1:00pm CST.
Official Notice #7: PD 25-26.118 - Reminder Notice: This notice serves as a reminder that the bid opening for PD 25-26.118 will take place on 11/3/2026 at 1:00pm CST.
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