IFB161223 - Grounds Maintenance Services

The Virginia Department of Transportation is soliciting bids for grounds maintenance services at the Warrenton Residency Lot, covering approximately 1.5 to 2 acres. The scope of work includes mowing, string trimming, edge trimming, leaf and litter removal, plant bed weeding, tree and shrub pruning, and mulch application. The normal maintenance season runs from April 15th through November 30th, with work typically performed Monday through Friday from 7:00 AM to 3:30 PM. The contract is for an initial one-year term with the possibility of four optional one-year renewals. The award will be granted to the lowest responsive and responsible bidder on a grand total basis. Bidders must submit their responses via eVA by 2:00 PM EST on November 16, 2026, and must include a Small Business Subcontracting Plan to be considered responsive. This solicitation is a set-aside award priority for DSBSD-certified micro and small businesses, including women-owned and minority-owned enterprises. Contractors are required to adhere to OSHA and VOSHA standards, maintain necessary insurance, and ensure all staff can speak and understand English for safe operations. Payment terms are standard at 30 days after invoice or delivery. The contractor must provide a signed service ticket after each visit and correct any identified deficiencies within 48 hours at their own expense. Invoices must include the state contract or purchase order number and the appropriate tax identification number. All services must be performed according to the highest industry standards, and the contractor must designate a responsible person for coordination within 24 hours of starting work.