58 -- 5836 - Public Affairs Deployable Video and Video Cassette Recorder Capability Systems

The Marine Corps Systems Command has a requirement for the procurement, design and assembly, packaging, and delivery of ITEM 0001 (1 Each) Public Affairs Three-Camera Video Capability System, ITEM 0002 (1 Each) Public Affairs Two-Camera Video Capability System, and ITEM 0003 (2 Each) Public Affairs Portable Video Cassette Recorder Capability Systems. EACH system in ITEM 0001 shall consist of the following: (3) Sony DSR-PD150 Video Cameras, (3) 3-yr Commercial Depot Level Maintenance Warranties for Video Cameras, (3) Sony ACVQ-700 Battery Chargers, (3) Sony VF58PK Filter Packs, (12) Sony NPF-960 Batteries, (3) Port-a-Brace POL-M2 Polar Covers, (3) Port-a-Brace RS-PD150 Rain Slickers, (3) Port-a-Brace SS-2 Slinger Bag, Black in Color, and (1) Appropriate-Sized, Pre-Fabricated Transit Case with Die-Cut Foam Inserts, Matte Black in color, designed and assembled in conformance with the requirements included in this notice. EACH system in ITEM 0002 shall consist of the following: (2) Sony DSR-PD150 Video Cameras, (2) 3-yr Commercial Depot Level Maintenance Warranties for Video Cameras, (2) Sony ACVQ-700 Battery Chargers, (2) Sony VF58PK Filter Packs, (8) Sony NPF-960 Batteries, (2) Port-a-Brace POL-M2 Polar Covers, (2) Port-a-Brace RS-PD150 Rain Slickers, (2) Port-a-Brace SS-2 Slinger Bag, Black in Color, and (1) Appropriate-Sized, Pre-Fabricated Transit Case with Die-Cut Foam Inserts, Matte Black in color, designed and assembled in conformance with the requirements included in this notice. And, EACH system in ITEM 0003 shall consist of the following: (1) Sony DSR-70A, (1) Sony Commercial Depot Level Maintenance Agreement for the DSR-70A, (1) Sony DSBK-160A SDI/IEEE-1394 I/O Board, (1) Sony BCL-120 Battery Charger, (2) Sony BPL-60A Lithium-ion Batteries, (1) Sony ACDN2BPAC AC Adapter Package, (1) Installation of DSBK-160A in the DSR-70A, (1) Appropriate-Sized, Pre-Fabricated Transit Case with Die-Cut Foam Inserts, Matte Black in color, designed and assembled in conformance with the requirements included in this notice. This notice is a combined synopsis/solicitation, small-business set-aside, NAICS Code 423410, small-business size standard of 100 employees, for the Public Affairs Deployable Video and Video Cassette Recorder Capability Systems in accordance with FAR 13.1 for simplified acquisitions and FAR 12.6 for commercial items as defined in FAR Part 2.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. The subject Request for Quotes (RFQs) incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2001-01 and Defense Acquisition Circular 91-13. SCOPE: This requirement is for the procurement, design and assembly, packaging, and shipment of Public Affairs Deployable Video and Video Cassette Recorder Capability Systems. Under this task, the contractor shall procure the required items, design and assemble an appropriate transit case for each system, pack the applicable system components and specified quantities into each transit case, and ship the completed systems to the units specified. BACKGROUND: The Public Affairs community is tasked with providing internal information to the Marine Corps on all aspects of Marine Corps operations, documenting and reporting community activities, and keeping the Public informed of all things that occur within the Marine Corps--especially the American Public and local residents of foreign countries who are near Marine Corps units. Part of this mission is to acquire video imagery for both internal and external dissemination. Currently, the Public Affairs community has very little deployable video and video reproduction equipment to support this mission and has no video imagery production capability in the Marine Expeditionary Brigades (MEB). Therefore, the purpose of this procurement is to provide video production capability to these units. GENERAL TASK: The Contractor shall procure the specified system components for each of two Public Affairs Deployable Video Capability Systems and two Public Affairs Deployable Video Cassette Recorder Capability Systems; design, cut, and insert die-cut foam into each of four pre-fabricated transit cases to sufficiently and safely house the applicable video components, technical manuals, and warranty information; pack the appropriate video components and specified quantities in each of the four assembled transit cases; ship ITEM 0001 (1 Each) and ITEM 0003 (1 Each) to Camp Pendleton, CA; and ship ITEM 0002 (1 Each) and ITEM 0003 (1 Each) to Camp Lejeune, NC within 45 days after contract award. PROCUREMENT TASK: For ITEM 0001, or the Three-Camera System, the Contractor shall procure a total of (3) Sony DSR-PD150 Video Cameras, (3) 3-yr Commercial Depot Level Maintenance Warranties for Video Cameras, (3) Sony ACVQ-700 Battery Chargers, (3) Sony VF58PK Filter Packs, (12) Sony NPF-960 Batteries, (3) Port-a-Brace POL-M2 Polar Covers, (3) Port-a-Brace RS-PD150 Rain Slickers, (3) Port-a-Brace SS-2 Slinger Bag, Black in Color, and (1) Appropriate-Sized, Pre-Fabricated, Matte Black Transit Case and Die-Cut Foam Inserts that conform to the requirements noted in the following task . For ITEM 0002, or the Two-Camera System, the Contractor shall procure a total of (2) Sony DSR-PD150 Video Cameras, (2) 3-yr Commercial Depot Level Maintenance Warranties for Video Cameras, (2) Sony ACVQ-700 Battery Chargers, (2) Sony VF58PK Filter Packs, (8) Sony NPF-960 Batteries, (2) Port-a-Brace POL-M2 Polar Covers, (2) Port-a-Brace RS-PD150 Rain Slickers, (2) Port-a-Brace SS-2 Slinger Bag, Black in Color, and (1) Appropriate-Sized, Pre-Fabricated, Matte Black Transit Case and Die-Cut Foam Inserts that conform to the requirements noted in the following task. Finally, for ITEM 0003, the Contractor shall procure a total of (2) Sony DSR-70A, (2) Sony Commercial Depot Level Maintenance Agreements for the DSR-70A, (2) Sony DSBK-160A SDI/IEEE-1394 I/O Boards, (2) Sony BCL-120 Battery Chargers, (4) Sony BPL-60A Lithium-ion Batteries, (2) Sony ACDN2BPAC AC Adapter Packages, (2) Installations of DSBK-160A in the DSR-70A, and (2) Appropriate-Sized, Pre-Fabricated, Matte Black Transit Cases and Die-Cut Foam Inserts that conform to the requirements noted in the following task. DESIGN AND ASSEMBLY TASK: The Contractor shall design and assemble a total of four appropriately-sized, pre-fabricated transit cases with die-cut foam--one for the Three-Camera System components (ITEM 0001), one for the Two-Camera System components (ITEM 0002), and two for the Video Cassette Recorder System components (ITEM 0003). All four cases shall be rugged in design (such as Pelican cases) and sufficient in size to safely and securely house customized die-cut foam inserts (black or gray in color) and the applicable system components--to include technical manuals and warranty information. Each case shall be constructed of a molded, hardened, and reinforced plastic that is matte black in color. The cases shall be man-portable with built-in, low-profile wheels and a retractable pull-handle for easy transportability. Additionally, each case shall seal when closed to resist water, dust, and dirt; have a purge valve; clasps; and at least two locations to place a lock for additional support and security. PACKAGING TASK: The Contractor shall remove all manufacturer-packaging materials from all procured video components and securely repackage each of the four system--to include the video components, technical manuals, and warranties--in their applicable, assembled transit case with die-cut foam. Each complete system shall then be packaged sufficiently for safe shipping to its designated Government location. SHIPPING TASK: Following preparations for shipping, the Contractor shall ship each Video and Video Recorder System F.O.B. Destination to its designated location within 45 days after contract award. One each of ITEM 0001 and one each of ITEM 0003 shall be shipped to TMO M/F M11001 Public Affairs, Bldg 2262, MCB, Camp Pendleton, CA 92055-5000. Additionally, one each of ITEM 0002 and one each of ITEM 0003 shall be shipped to TMO M/F 4th MEB at Public Affairs (M99400), Bldg 1011 Ash Street, Camp Lejeune, NC 28542-5703. ADMINISTRATION: The Contractor shall assign one individual as the overall Engagement Manager and retain this individual in that position for the duration of the contract. The contractor shall provide qualified staff to sufficiently perform the duties of this effort. Throughout the performance of this contract, the Contractor shall have access to all data necessary to execute the strategy for the effort. Any difficulties with execution shall be reported to the Acquisition Project Officer within 24 hours of identification. LEVEL OF PACKAGING AND PACKING: The level of packaging and packing shall be in accordance with Manufacturer?s practices. INSPECTION AND ACCEPTANCE: Inspection and acceptance shall be made at destination. COMMERCIAL WARRANTY: The Public Affairs Deployable Video and Video Cassette Recorder Capability Systems shall be warranted in accordance with offeror?s commercial warranty. CONTRACT TYPE: The Government anticipates issuing a Firm Fixed Price (FFP) commercial contract to the successful offeror. QUANTITIES AND PERIOD OF PERFORMANCE: ITEM 0001, Public Affairs Three-Camera Video Capability System, Qty 1 Each, delivery shall be no later than 45 days after contract award. ITEM 0002, Public Affairs Two-Camera Video Capability System, Qty 1 Each, delivery shall be no later than 45 days after contract award. ITEM 0003, Public Affairs Portable Video Cassette Recorder Capability System, Qty 2 Each, delivery shall be no later than 45 days after contract award. FEDERAL ACQUISITION REGULATION-52.212-1, INSTRUCTIONS TO OFFERORS -COMMERCIAL ITEMS: Quote Contents: Offerors shall submit a quote, to include: proposed costs; a brief technical proposal (no more than three pages) explaining, in sufficient detail for technical evaluation, the proposed design and assembly plans of the transit cases; and any available pictures, diagrams, and specifications for the transit cases and die-cut foam. Past Performance: Provide two specific examples of recent past performance that illustrates evidence of your ability to produce, deliver, and warrant your product. Ensure the past performance information includes names of technical and contracting officials, telephone numbers, addresses, e-mail, name of the product purchased, quantities, dates of the resulting contract, contract value, contract number and a description of the items procured. Offerors should read the terms and conditions of this solicitation carefully and refer any questions to the Procuring Contract Specialist. Submit proposals to Marine Corps Systems Command CTQ3DBR, ATTN: Doris Ragsdale, 3041-A McCawley Avenue, Quantico, VA 22134. Fax responses may be sent to Doris Ragsdale at fax number 703/784-3262. E-mail responses may be sent to Doris Ragsdale at contact@example.gov. Telephonic responses will not be considered. Offerors must submit their proposals to reach destination by 3:00 PM Eastern Standard Time (EST), 20 February 2003. Contractors are also requested to provide the following information with their quotes: TIN, NAICS Code, DUNS Number, CAGE Code, Central Contractors Registration (CCR) Expiration Date, Point of Contact (POC), E-mail address, telephone number, fax number, remit-to address, and payment terms. FAR 52.212-2, Evaluation-Commercial Items Offerors: Award shall be based on cost, technical, and past performance. FAR Clauses: 52.212-3 Offeror Representations and Certifications, which shall be required from the Contractor prior to contract award, 52.212-4 Contract Terms and Conditions-Commercial Items, 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders. Within clause 52.212-5, the following clauses apply: 52.222-21, Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35, Affirmative Action for Disabled Veterans and Vietnam Era, 52.222-36 Affirmative Action for Workers with Disabilities, 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era, 52.222-19 Child Labor--Cooperation with Authorities and Remedies, 52.225-13 Restriction on Certain Foreign Purchases, 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration, 52.232-18 Availability of Funds. 52.247-34, F.o.B. Destination. DFARS clauses: 252.204-7004, 252.212-7001, 252.225-7000, and 252.225-7007.