5860--Varian FullScale on Premise Base plus 4 Option Years (VA-26-00050018)

The Department of Veterans Affairs awarded a sole source, firm-fixed price contract to Varian Medical Systems, Inc. for the continued provision of FullScale on Premise IT hosting and software maintenance services, with a base period of twelve months beginning July 1, 2026, and a potential total value of up to $2.76 million if all four option years are exercised. The contract, numbered 36C10B26C0052, was awarded under the authority of 41 U.S.C. § 3304(a)(1) and RFO VA Deviation 6.103-1, citing exclusive proprietary control by Varian over its software applications, firmware, service protocols, and system infrastructure, which preclude any alternative source from providing the required support. The system, currently operational at the Richard L. Roudebush VA Medical Center, supports critical clinical functions including radiation oncology treatment delivery via ARIA and Eclipse systems, with all maintenance, upgrades, and cybersecurity protections limited to authorized Varian personnel due to irreplaceable proprietary constraints. The total award amount for the base year is $552,000, with identical pricing assumed for each option year, and performance is conducted on-site at the VA facility where the hardware and software are deployed. The acquisition falls under NAICS code 811210 with a size standard of $34 million in annual receipts, and Varian is recognized as other than small due to its corporate scale. The contract enforces strict access controls, prohibits third-party servicing, mandates continuous system availability and PHI protection, and requires all support activities to comply with operational and regulatory standards implicitly tied to HIPAA and NIST, though not formally cited. The contracting office in Eatontown, New Jersey will oversee administration, with Julia Renna as Contract Specialist and Evan Schlisserman as Contracting Officer. A Justification and Approval document for sole source procurement is required to be publicly posted within 14 days, and the notice remains open for public comment until July 22, 2026, though no competitive bidding is permitted.