62--LED Lights

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation, issued as Request for Proposals (RFP) W911QY-10-R-0042, for commercial items prepared in accordance with the format in FAR Subpart 12.6 and in conjunction with FAR Subpart 13.5, as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquistion Circular 2005-36. This acquisition is a 100% small business set aside under NAICS code 335129, which has a small business size standard of 500 employees. BACKGROUND - The US Army Research Development and Engineering Command Contracting Center, Natick Contracting Division (NCD), on behalf of the United States Army, has a requirement for a Light Emitting Diode (LED) lighting system for installation into an Expandable ISO Shelter. The individual lights must be rugged, compact as well as humidity and vibration resistant. The lighting system shall consist of multiple individual lights. The individual lights shall have a hardwired power cable with terminating connector, and mating connector provided loose. The lighting system will be installed into the 2:1 and 3:1 Expandable ISO shelters,the total number of lighting assemblies required shall total 258, see attached Summary of Salient Charcateristics of LED Lighting System and ISO Shelter Drawings. The individual lighting assemblies shall be less than 18x10 and less than 1 thick measured from the ceiling to the bottom extent of the light. The lighting system shall provide a uniform minimum of 540 lux (50 ft-candles) at a distance of 30 off the ISO shelter floor. ACQUISITION APPROACH - This is a competitive commercial acquisition for the award of a single, firm fixed price, contract for the Light emmitting Diode (LED) lighting system. The award will be made based on the best overall proposal, which is determined to be the most beneficial to the Government. Specifically, a best-value trade-off process will be used for this procurement to select the most advantageous offer based on an integrated assessment of both non-price (Technical and Past Performance) and Price factors. STATEMENT OF WORK(SOW) - PROPOSAL-The submitted proposal shall consist of an overview of the proposed lighting system, dimensional drawings of the lighting assembly, calculated illumination values achieved when the system is installed in both a 3:1 and 2:1 Expandable ISO Shelters, as well as the required power, current and voltage information. Offerors shall provide proof that the proposed system has met the criteria stated. Dimensional Information. The dimensions of the individual lights and lighting assemblies are provided; inclusive of dimensional information on the proposed connectors, mounting hardware. The layout of the power switch and dim control shall be specified as well. Illumination Information. A drawing shall be provided detailing the number of lights needed to achieve minimum illumination requirements, individual light locations, and the calculated illumination level achieved. Power Requirements. The power required by the lighting system to achieve minimum illumination levels provided. Power consumption data provided while the system is operating on 1205vAC at 605Hz. Required Documentation. Offerors shall provide proof that the proposed system meets the requirements listed . Delivery Location- All items shall be delivered FOB Destination. Natick Army Soldier Systems Center Kansas Street, Whse 20 Natick MA. 01760 ADDENDUM to 52.212-1 Instructions to Offerors Commercial Items (SEP 2006) PERIOD FOR ACCEPTANCE OF OFFERS: The period for acceptance of offers that were received by the required due date and time is THIRTY (30) days. The Government anticipates making a single award but reserves the right to make multiple or no awards. Offerors are not authorized to make multiple submissions. QUESTIONS: Questions concerning this Solicitation should be sent to Mr.Paul Hannah at contact@example.gov by 12 April 2010. PHONE CALLS WILL NOT BE ACCEPTED PROPOSAL DELIVERY INSTRUCTIONS- Proposals in response to this Solicitation shall be sent to the following address and must be received by the Government by the due date of 24 April 2010 @ 3:00 PM (EST). Mr. Paul Hannah U.S. Army RDECOM Contracting Center Natick Contracting Division Bldg 44 1 Kansas Street, Natick, MA 01760 PROPOSAL PREPARATION INSTRUCTIONS - All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Offerors proposal shall comply with the following: OUTLINE- A written technical proposal must be submitted.The Offeror is required to submit a prototype guide that outlines the format. The offeror is required to submit information including contact information for similar services under all contracts. A price proposal is required to be submitted with offer. Proposals received after the receipt deadline will result in the proposal being deemed unacceptable and therefore will not be evaluated by the government. Also, please carefully read FAR Clause 52.212-1, Instructions to Offerors Commercial Acquisition. Government will evaluate the Offerors capability accordingly. Offerors are advised to ask the contracting officer for clarification of any part of these instructions that they do not understand. CLASSIFIED DATA- No classified data shall appear in the proposal and shall not be submitted electronically. Should an Offeror believe a need exists to provide classified information to support their proposal, separate instructions will be provided for submission of classified information in the solicitation. Contact the Contracting Officer for information on submitting classified data. Offerors are limited to submitting complete System proposals. No partial system offerors will be considered. TECHNICAL DATA A written proposal shall be provided that does not exceed 10 pages (one sided, single spaced, 12 font) describing the strengths of the approach used by the offeror. PAST PERFORMANCE Past Performance: Offerors shall submit a list of all Government contracts, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as contracts for efforts involving a deliverable similar in nature to the one required by this solicitation. Data concerning the prime offeror shall be provided first followed by each proposed major subcontractor, in alphabetical order. PRICE / COST The offeror must submit a complete price proposal for this requirement to include shipping.Offerors shall submit a completed copy of the provisions at FAR 52.212-3 and DFARS 252.212-7000, unless a completed copy of these provisions is available online at ORCA. FAR 52.212-2 EVALUATIONCOMMERCIAL ITEMS (JAN 1999) - The Government will award one contract as a result of this solicitation, but reserves the right to award no contracts, if no offers are found to be acceptable for award. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical capability of offeror to meet the Government requirement; (ii) past performance; (iii) price/cost (see FAR 15.304) Technical and past performance, when combined, is significantly more important when compared to price. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. All proposals will be evaluated by a team of Government employees. Factors to be Evaluated: Factor 1 Technical Approach Factor 2 Past Performance Factor 3 Price The relative order of importance of the evaluation factors is as follows: Technical Approach is more important than Past Performance. The non-Price factors combined are significantly more important than the Price factor. Offerors are cautioned that award may not necessarily be made to the lowest price offered. Phase I - The non-price factors will be evaluated to support best-value trade-off process for the two non-price factors. The non-price factors will be assigned an adjective rating, and proposals with an adjective rating of acceptable or be will no be considered for award. The following adjective ratings will be assigned to the offerors technical and past performance portion of the proposal: Excellent -The proposal has exceptional merit and reflects an excellent approach which will clearly result in the superior attainment of all requirements and objectives. This clearly achievable approach includes numerous advantageous characteristics of substance, and essentially no disadvantages, which can be expected to result in outstanding performance. The risk of unsuccessful performance is very low as the proposal provides solutions which are unquestionably feasible and practical. The solutions are further considered very low risk in that they are exceptionally clear and precise, fully supported, and demonstrate a clear understanding of the requirements. Good - The technical proposal demonstrates a sound approach which is expected to meet all requirements and objectives. This sound approach includes advantageous characteristics of substance, and few relatively minor disadvantages, which collectively can be expected to result in satisfactory performance. The risk of unsuccessful performance is low as the proposal contains solutions which are considered feasible and practical. These solutions are further considered to reflect low risk in that they are clear and precise, supported, and demonstrate an understanding of the requirements. Past performance indicates little doubt that the offeror perform the required effort. Acceptable- The technical proposal demonstrates an approach which is capable of meeting all requirements and objectives. The approach includes both advantageous and disadvantageous characteristics of substance, where the advantages are not outweighed by the disadvantages. Collectively, the advantages and disadvantages are likely to result in acceptable performance. The risk of unsuccessful performance is moderate, as the proposal solutions are generally feasible and practical. These solutions are further considered to reflect moderate risk in that they are somewhat clear and precise, partially supported, and demonstrate a general understanding of the requirements. Marginal - The technical proposal demonstrates an approach which may not be capable of meeting all requirements and objectives. The approach has disadvantages of substance and advantages, which if they exist, are outweighed by the disadvantages. Collectively, the advantages and disadvantages are not likely to result in satisfactory performance. The risk of unsuccessful performance is high as the proposal contains solutions which may not be feasible and practical. These solutions are further considered to reflect high risk in that they lack clarity and precision, are generally unsupported, and do not demonstrate a complete understanding of the requirements. Unacceptable - The technical proposal demonstrates an approach which, based on a very high risk, will very likely not be capable of meeting all requirements and objectives. This approach has numerous disadvantages of substance, and advantages which, if they exist, are far outweighed by disadvantages. Collectively, the advantages and disadvantages will not result in satisfactory performance. The risk of unsuccessful performance is very high as the proposal contains solutions which are not feasible and practical. The solutions are further considered to reflect very high risk in that they lack any clarity or precision, are unsupported, and do not demonstrate an understanding of the requirement. In Phase II, the Government will evaluate the Price factor of the down-selected proposals. Price will be evaluated for reasonableness. Each down-selected proposals price factor will be considered in relation to its non-price factors. Offerors are cautioned that award may not necessarily be made to the lowest price offered. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): Http://farsite.hill.af.mil/farsite_alt.html (End of clause) The following FAR and DFARS provisions and clauses apply to this acquisition and are incorporated herein by reference: 52.202-1 -- Definitions 52.203-3 -- Gratuities (Apr 1984) 52.203-6 -- Restrictions on Subcontractor Sales to the Government (Jul 1995) Alternate I (Oct 1995) 52.204-7 -- Central Contractor Registration 52.212-4 -- Contract Terms and Conditions 52.212-5 -- Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (DEVIATION) 52.222-3 -- Convict Labor (Jun 2003) 52.222-19 -- Child Labor-Cooperation with Authorities and Remedies (Jun 2004) 52.222-21 -- Prohibition of Segregated Facilities (Feb 1999) 52.222-26 -- Equal Opportunity (Apr 2002) 52.222-35 -- Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001) 52.222-36 -- Affirmative Action for Workers with Disabilities (Jun 1998) 52.222-37 -- Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans (Dec 2001) 52.222-54 Employment Eligibility Verification 52.225-1 -- Buy American Act 52.225-13 -- Restrictions on Certain Foreign Purchases (Dec 2003) 52.232-33 -- Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) 52.247-34 -- FOB Destination 52.252-6 -- Authorized Deviations in Clauses 252.212-7001 -- Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (DEVIATION) 252.225-7002 -- Qualifying Country Sources as Subcontractors 252.225-7012 -- Preference for Certain Domestic Commodities. 252.204-7004 ALT A Central Contractor Registration (Nov 2003) and 252.225-7002 (Apr 2003). 252.212-7001 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Jan 2005) 252.225-7001 -- Buy American Act and Balance of Payments Program (Apr 2003) 252.225-7012 -- Preference for Certain Domestic Commodities (June 2004) 252.232-7003 -- Electronic Submission of Payment Requests (Jan 2004)