6350--Overhead Speaker Mass Notification System

The Department of Veterans Affairs is soliciting an emergency mass notification system for the Edward Hines, Jr. VA Hospital in Hines, Illinois, under solicitation number 36C25226Q0317, with a response deadline of July 10, 2026, at 10:00 AM Central Time. This is a full small business set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), with the NAICS code 334210, and is being issued as a Request for Quotation under Simplified Acquisition Procedures per FAR Part 12. The system must integrate with existing infrastructure including Cisco phones, desktop and laptop computers, cell phones, Vocera communications, and the Emergency Alerting and Accountability System (EASS), utilizing the current fire alarm speaker network as a delivery platform while complying with NFPA 72 standards. The solution must function as an all-call emergency alert system through a single interface connected to the fire alarm control panel via a Virtual Machine server and physical IP-AVA interface device, with no responsibility placed on the contractor for repairing preexisting fire alarm deficiencies. The system is strictly limited to handling only activation triggers, desktop alert execution, Cisco phone signals, and dry contact inputs from fire panels, and must not store, collect, process, or transmit any VA-sensitive data. All configuration data and logs must reside on a VA-hosted server managed exclusively by VA personnel; contractor access is permitted only through VA-approved secure methods with explicit authorization. The contract includes a base year and up to four option years, with pricing required for each period of performance, evaluated holistically through a comparative, side-by-side analysis of technical merit, past performance, and total cost. The vendor must provide remote implementation, configuration support, and ongoing technical assistance. Key personnel are subject to strict substitution requirements, mandating 15 days’ notice, comparable credentials, and formal documentation for any permanent or extended temporary absences. The offeror must be an active SAM-registered entity with a valid UEI and must submit a completed VA Notice of Limitations on Subcontracting Certificate of Compliance, certifying adherence to 38 U.S.C. 8127(l)(2) and FAR 52.219-14 subcontracting limitations at the contract level, or risk disqualification. Additional mandatory compliance includes adherence to FAR clauses on whistleblower rights, anti-trafficking, Buy American, sustainable products, accelerated payments to