6350--Traka Box Electronic Key System or Equal

The Department of Veterans Affairs, through Network Contracting Office 19, is soliciting the Traka Box Electronic Key System or an equal alternative for installation at the VA Eastern Colorado Health Care System in Aurora, Colorado, with a response deadline of May 15, 2026, at 2:00 PM Mountain Time. This is a full small business set-aside under NAICS code 334111, restricting eligibility to small businesses certified in the SBA’s Certification Registry with no more than 1,250 employees. Proposals must be submitted via email in three volumes: Volume I must demonstrate technical compliance including manufacturer authorization documentation and proof that the offering meets or exceeds the Statement of Need’s technical specifications, Volume II must contain a fully completed price schedule, and Volume III must include the mandatory Buy American Certificate form. Offers that fail to meet any of these technical or compliance thresholds are automatically disqualified, regardless of price. The system must operate independently of IT infrastructure, include 24/7 key availability, support multiple access methods, feature battery backup, and enable automatic data export via USB or SD card, with full audit trail capabilities and integration into TrakaWEB for centralized management. All items must be delivered in the manufacturer’s original sealed containers, properly marked with the manufacturer’s name, contract number, and purchase order number, and delivered F.O.B. Destination to the Aurora facility within 30 days of award. Payment will be processed electronically via EFT under the Fast Payment Procedure, with invoicing required through VA-specific electronic systems. The contract anticipates a firm-fixed price award, with evaluation based first on mandatory technical and Buy American compliance, then on comparative price analysis among qualified offers, allowing selection of a non-lowest-priced offer if it provides superior value. Subcontracting is permitted under strict commercial item rules, and the contractor must ensure no gray market items are supplied, comply with all applicable FAR clauses including those on whistleblower rights, trafficking in persons, DEI nondiscrimination, and cybersecurity prohibitions, and provide a full manufacturer warranty covering parts, labor, travel, and shipping. No key personnel or security clearances are required, but all offerors must maintain active SAM registration with a valid UEI and are subject to the nonmanufacturer rule and subcontracting limitations.