65--610-17-3-279-0102 PHARMACY PRE PACKER

Page 1 of 4 Attachment 1: Request for Limited Sources Memo Format LIMITED SOURCES JUSTIFICATION FOR BRAND NAME ORDER >$3,000 FAR PART 8.405-6 2237 Transaction # or Vista Equipment Transaction #: 610-17-3-279-0102 This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 Federal Supply Schedules, is precluded for the reasons indicated below. Restricted to the following source: Provide original manufacturer s name for material or contractor s name for service. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.) Manufacturer: Becton Dickinson / Carefusion Manufacturer/Contractor POC & phone number: Mfgr/Contractor Address: Dealer/Rep address/phone number: The requested material or service represents the minimum requirements of the Government. (1) AGENCY AND CONTRACTING ACTIVITY: Department of Veterans Affairs VA Northern Indiana Health Care Sys 1700 E 38th Street________________ Attn: Pharmacy Marion IN 46953 VISN: 10 (2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED: Unit Dose Packaging System. One for the Marion campus and one for the Fort Wayne campus. Equipment is an automated barcode packaging and labeling system that provides multidose and Unit dose packaging safely and securely. It interfaces with the Pyxis medstations and other pharmacy Dispensing equipment and software to provide for efficient and accurate packaging and labeling, cutting down on patient errors and providing better reporting as well. (a) A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY S NEED: The Marion campus requires the 165-16 Packager Pharmopack w/405 and accessories. The Fort Wayne campus requires the 165-15 Packager Pharmopack w/336 and accessories. (b) ESTIMATED DOLLAR VALUE: (c) REQUIRED DELIVERY DATE: 1st quarter of FY 2018 (4) IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. (CHECK ALL THAT APPLY AND COMPLETE) Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources. Carefusion/Pyxis Pharmopack Packagers are being requested because the proprietary software systems they use are the same Pyxis/Carefusion software systems our current medstations use. This allows unhindered and accurate communication between the two devices. This communication is necessary as both the pill packer and the medstations need to work together in order to issue medication. Our current pill packer is not of this brand and several software incompatibility issues have arisen and prevailed despite our attempts to force them to interface. This brand directly interfaces with the Pyxis medstations and will eliminate the difficulties currently being caused by software/system incompatibility like having employees hand picking certain medications which greatly increases medication dosage errors, or preparing cart fills using paper picking methods that would be automated to reduce human accuracy errors when using the Carefusion proprietary medication packers. A patent, copyright or proprietary data limits competition. The proprietary data is: (If FAR 8.405-6(a)(2)iii before posting. Do not include specific proprietary data. Only mention the type of equipment, procedure, etc. to show that proprietary supplies or services are being procured.) These are direct replacements parts/components for existing equipment. ____________________________________________________________________________ ____________________________________________________________________________ The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system. The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays. DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: This offer represents the only brand of medication pre-packer that is fully compatible with the Carefusion/Pyxis proprietary software systems already in use at VA NIHCS. (6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: Market research as conducted to confirm that Carefusion software systems are currently used in our medstations and that proprietary systems are needed to eliminate the incompatibility issues currently being experienced. (7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: There no further facts to support this brand name justification. (8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: The VA NIHCS will look into other systems in anticipation of this pre-packer coming to the end of its useful life. All consideration will be given to the procurement at that time to see that it is competed to the maximum extent possible. (9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor s supervisor, fund control point official, chief of service or someone with responsibility and accountability.) 7/21/2017 SIGNATURE DATE NAME TITLE SERVICE LINE/SECTION VA Northern Indiana Health Care Systems FACILITY (10) APPROVALS IN ACCORDANCE WITH FAR 8.405-6(d): a. CONTRACTING OFFICER S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. CONTRACTING OFFICER S SIGNATURE DATE ______________________________ NAME AND TITLE FACILITY HIGHER LEVEL APPROVAL: (REQUIRED $3K and above) b. NCM/PCM/DESIGNEE: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. (Instructions: IAW NCO 11 delegation authority, all procurements estimated to exceed $500K must be approved by the NCM. Procurements between $3K and $500K are to be approved by the Supervisory Contract Specialist of the applicable Team (as the Designee ). SIGNATURE DATE Name NCO 11 NCM/PCM/Designee