J--Full Maintenance & Reapir Services for Alcon LabsModel 800CS Accurus Full Funtion VitreoretinalSurgical System.

PLEASE AMEND SOLISITATION VA-528-06-RQ-0066 WITH THE FOLLOWING 52.212-2 CLAUSE AND ADENDUM. ATTACHED IS ASLO THE UPDATED RFQ. AMENDMENTS Please replace with revised RFQ all information is the same except what is on this page. THE DATE AND YEAR HAS BEEN AMENDED ON "SCHEDUAL A" ADDENDUM TO FAR CLAUSE 52.212-2 "SCHEDUAL A" This contract is a fixed price contract providing necessary labor & materials to supply preventive maintenance to the VA Medical Center Albany, New York. The list below is for biannual (2 times) per year maintenance check. Please price accordingly, an explanation of the prices are listed in the specifications #6. DESCRIPTION QUANTITY UNIT COST TOTAL COST BASE YEAR : OCTOBER 1, 2006 THROUGH SEPTEMBER 30, 2007 Alcon Labs model 800CS Accurus Full Function Vitreoretinal Surgical System (XS4 Platform-II)., s/n IACL001466, VA EE #117080 12 MO $_____ $_____ Two(2) 375/Mackool hand piece exchanges 12 MO $_____ $_____ Totals: ________ ________ DESCRIPTION QUANTITY UNIT COST TOTAL COST OPTION YEAR I: OCTOBER 1, 2007 THROUGH SEPTEMBER 30, 2008 Alcon Labs model 800CS Accurus Full Function Vitreoretinal Surgical System (XS4 Platform-II)., s/n IACL001466, VA EE #117080 12 MO $_____ $_____ Two(2) 375/Mackool hand piece exchanges 12 MO $_____ $_____ Totals: ________ ________ DESCRIPTION QUANTITY UNIT COST TOTAL COST OPTION YEAR II: OCTOBER 1, 2008 THROUGH SEPTEMBER 30, 2009 Alcon Labs model 800CS Accurus Full Function Vitreoretinal Surgical System (XS4 Platform-II)., s/n IACL001466, VA EE #117080 12 MO $_____ $_____ Two(2) 375/Mackool hand piece exchanges 12 MO $_____ $_____ Totals: ________ ________ DESCRIPTION QUANTITY UNIT COST TOTAL COST OPTION YEAR III: OCTOBER 1, 2009 THROUGH SEPTEMBER 30, 2010 Alcon Labs model 800CS Accurus Full Function Vitreoretinal Surgical System (XS4 Platform-II)., s/n IACL001466, VA EE #117080 12 MO $_____ $_____ Two(2) 375/Mackool hand piece exchanges 12 MO $_____ $_____ Totals: ________ ________ DESCRIPTION QUANTITY UNIT COST TOTAL COST OPTION YEAR IV: OCTOBER 1, 2010 THROUGH SEPTEMBER 30, 2011 Alcon Labs model 800CS Accurus Full Function Vitreoretinal Surgical System (XS4 Platform-II)., s/n IACL001466, VA EE #117080 12 MO $_____ $_____ Two(2) 375/Mackool hand piece exchanges 12 MO $_____ $_____ Totals: ________ ________ 52.212-2 EVALUATION - COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Past Performance 2. Technical Capability 3. Small Disadvantage Business Participation 2% total SDB participation of total value of offer 2% total dollar value of SDB participation 3. Price The evaluation factors (Past Performance and Technical Capability and SDB Participation), when combined, are significantly more important than price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) ADDENDUM TO FAR CLAUSE 52.212-2 Technical Questions. Offerors should submit all technical questions concerning this solicitation in writing as soon as possible after issuance of this Request For Proposals. All answers to questions, which may effect offers, will be made by the Department of Veterans Affairs by written amendment. The VA will not reference the source of any such questions. Award Based on Initial Offers. The VA is interested in limiting discussions of offers. Accordingly, offerors are encouraged to submit their initial offers based upon most favorable terms, prices, technical and other factors. The Department of Veterans Affairs may make a contract award without further discussions with offerors regarding this solicitation. Preparation Of Proposals. The VAMC will not pay any costs incurred in preparation and submission of proposals. Pre-proposal Inspection. Offerors will be given the opportunity to inspect all equipment prior to submission of an offer. One inspection shall be allowed, and it shall not exceed 8 hours. Appointment for all inspections shall be coordinated with the Biomedical Engineer at +1 (555) 000-0000 or have paged at hospital number. Discussions: Offerors are advised that no discussions regarding technical criteria will be made by the VA unless two (2) or more responsible and responsive proposals are received. Subcontracting Plan: Offerors who are considered large business are notified that a subcontracting plan is required for any intended award amounts over $500,000.00 and must be included with their proposal. The subcontracting plan will required the approval of the Office of Small and Disadvantaged Business Utilization prior to contract award General Instructions for Proposal Submission. Offerors are advised that the government will evaluate non-pricing factors in addition to cost, as described in Section V, Basis for Award. Offerors are required to submit a technical proposal and a price proposal as outlined in this section. All offers shall be submitted in original copy. The technical proposal shall be submitted separate from the price proposal. The price proposal shall be submitted as a second enclosure and shall contain all information relative to cost and pricing. All transmittal envelopes shall be clearly marked with "VA528-06-RQ-0066" at the lower left-hand corner. Each envelope will be identified as "TECHNICAL PROPOSAL or "PRICE PROPOSAL" to the right of the RFP Number. All complete signed copies of proposals shall be delivered to the address specified in Block 9 of the Std. Form 1449. Instructions for Submission of Technical Proposal: (1) Purpose: The technical proposal will primarily determine the qualifications and capability of the offeror to furnish the services called for by this solicitation. The proposal should be concise, specific, complete in every detail and provide sufficient information to demonstrate the offeror's capacity to satisfactorily perform as required by the RFP. Failure to provide the information requested in this solicitation might render the offeror's proposal technically unacceptable. Offerors who have no relevant performance history will not be evaluated unfavorably. All offeror's are advised that past performance evaluations will be conducted using information obtained from the CPS or PPIRS and any other sources deemed appropriate. The Government reserves the right to verify any information provided by the Offeror for evaluation purposes. No price information shall be included with the technical proposal. (2) Outline: To facilitate evaluation, submit technical proposals in the following format: Factor 1. Past Performance: Offerors are advised that a past performance evaluation will be conducted using information obtained from the National Institute of Health (NIH) Contractor Performance System (CPS) or Past Performance Information Retrieval System (PPIRS) and any other sources deemed appropriate. a. The proposal should describe the past or current experience of the company in providing maintenance on the equipment specified in this solicitation within the past three (3) years. For example: Number of years in maintenance and repair of equipment; number of years maintaining the specific make and model of equipment listed herein. List three (3) references that can validate company's level of performance. Provide company's name, address, telephone number, and point of contact. b. Offerors who have no relevant performance history should describe any experience on servicing of equipment of this type. Factor 2. Technical Capability: a. Describe ability of the firm to meet the contract response time: Where will the primary and backup service representative(s) be located in the event of contract award, what is the plan for the allocation of backup staff and material resources. b. Describe the ability of the firm to respond to an emergent situation. What is the firm's plan for allocation of materials and resources should a downtime situation become excessive. c. Describe problems encountered in providing services on the equipment specified in this solicitation and the corrective action taken to resolve those issues. d. Describe ability to provide technical and supervisory assistance to the field representative when needed as evidenced by the training and experience of the service personnel. e. The offeror shall demonstrate any relevant training completed by their Field service and technical support personnel for the equipment listed in the schedule. Factor 2. Technical Capability Continued: f. Describe ability to furnish replacement parts of the equipment listed in Section II to meet contract time and quality requirements as demonstrated by the offer's statements, backup documents regarding sources, availability, and accessibility. The method to obtain parts in a timely manner, location of warehouses, average time estimate of parts delivery. Shall list special test/repair equipment and parts they anticipate using for the work, describe the source and availability of these items. g. Each respondent must have an established business, with an office and full time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup. h. "Fully Qualified" is based upon training and on experience in the field. The offeror shall demonstrate any relevant training completed by their Field service and technical support personnel for the equipment listed in the schedule. This shall include, but not be limited to: evidence of technical school certificates, evidence of completion of college based courses or documentation of length of experience working on the equipment in the schedule. As a minimum, for training the FSE(s) has successfully completed a formalized training program for the equipment identified herein. For field experience, the FSE(s) has a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance, on MRI equipment. The CO and/or the COTR specifically reserve the right to reject any of the vendor's personnel and refuse them permission to work on the VAMC equipment. i. Vendor shall draw attention to, and specifically describe any additional benefits or options that are incorporated in their standard maintenance agreement that are not included in the above specifications (examples may include remote diagnostic monitoring, discounted repair rates outside of "normal" working hours, extended "normal" working hours, discounted/no charge hardware and/or software upgrades, discounted additional hardware and/or software options, downtime protection guarantees, etc. Brief explanations illustrating why these options are beneficial or how they increase efficiency or productivity, or decrease downtime, should be included. j. Vendors shall describe their plan for providing service outside the scope of the contract requirements (i.e. if overtime service is required, explain the pricing structure and services that would be included) k. Quality Assurance Plan: Indicate plan for quality assurance of services provided to ensure the contractor is meeting or exceeding contract minimum requirements. Demonstrate your understanding of the type of services required by the solicitation requirements and identify the proposed approach to meeting contract deadlines. Specify and include the procedures used in performing the required services and to meet contract delivery requirements. Provide a listing of standard parts to be used as part of the "PM kit" or any additional parts that may be replaced as part of standard preventive maintenance procedures. Describe the firm's plan of organized preventive maintenance, PM frequency, component testing, length of time each PM procedure will take, comprehensiveness of PM episodes, overall schedule of PM activities. Factor 3 - SDB Participation Program Describe implementation plans to provide subcontracting opportunities to Small Disadvantaged Business for the services described in the RFP. At a minimum the plan shall contain the following information: Specific Identification (name, address, telephone number, corporate officer) of each proposed SDB. Evidence of each proposed SDB's certification from the US Small Business Administration as an eligible SDB. Provide a brief description of each task to be performed under the contract and identify the North American Industrial Classification System (NAICS) for each task. Provide evidence of past performance in complying with subcontracting plan goals for SDB concerns and monetary targets and actual accomplishments for SDB participation. Offerors shall provide with their offers, targets, expressed as dollar and percentages of total contract value, in each of the applicable authorized NAICS Industry Subsector, and a total target for Small Disadvantaged Business (SDB) participation by the offeror, including joint venture partners and team members, and a total target for SDB participation by subcontractors. Any targets submitted and accepted will be incorporated into and become part of any resulting contract. Contractors with SDB participation targets shall be required to report SDB participation. Instructions for Submission of Price Proposal: Each copy of the Price Proposal shall contain all information relative to cost and pricing and MUST contain a signed and dated copy of the Std. Form 1449, Solicitation/Contract/Order for Commercial Items. EVALUATION FACTORS FOR AWARD BASIS FOR AWARD: a. Proposals will be evaluated on the basis of both technical and price considerations. The basis for award is technical and cost factors in that order. A competitive range will be established for consideration of proposals. The award decision will be based upon evaluation of all factors and/or subfactors set forth in this Request for Proposals. b. The Government may select the source whose proposal offers the greatest value in terms of costs or price and other factors set forth in the Request for Proposals. The source selected may or may not have the lowest proposed cost. However, offerors are advised that if the VA Evaluation Team determines that technical offers are essentially equal, award will be made on the basis of lowest cost.