65--Bariatric Wheelchair Mover

Page 1 of 6 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C261-19-Q-0691 Posted Date: 5/31/2019 Original Response Date: 6/07/2019 Current Response Date: 6/07/2019 Product or Service Code: 6530 Set Aside: 100% Service Disabled Veteran Owned Small Business Set Aside NAICS Code: 339113 Contracting Office Address NCO 21 3230 Peacekeeper Way Bldg. 209 McClellan, CA Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97 (effective 24 Jan 2018). The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 750 employees. The VA Sierra Nevada Health Care System (VA Reno), 975 Kirman Avenue, Reno, NV 89502, is seeking to procure Bed Mover and Bariatric/Standard Wheel Chair Movers. All interested companies shall provide quote for the following: COST/PRICE Schedule of Supplies Item # Description/Part Number* Qty Price - Bariatric Wheelchair Mover - D120-066 Dane Bariatric Wheelchair Mover (26"-30"Wheelchairs) 2 D100-227 Dane - Document Holder for WCM 2 D100-226 Dane - Gas Bottle Holder for WCM 2 D100-225 Dane - IV Pole Accessory For WCM 2 D470-055 Dane - WCM Spare Red Key 2 D100-366 Dane - O2 Holder Jaw Attachment for WCM 2 D100-376 Dane - Staxi Chair Jaw Kit 2 D100-377 Dane - 1" Block Jaw Extender for WCM Standard Wheelchair mover 2 D120-065 Dane Standard Wheelchair Mover (18"-24"Wheelchairs) 2 D100-227 Dane - Document Holder for WCM 2 D100-226 Dane - Gas Bottle Holder for WCM 2 D100-225 Dane - IV Pole Accessory For WCM 2 D470-055 Dane - WCM Spare Red Key 2 D100-366 Dane - O2 Holder Jaw Attachment for WCM 2 - - TCM3000 StaminaLift Bed Mover (SL5000) 2 Salient Characteristics: Brand Name or Equal Item: Tollos Stamina Lift bed mover Essential/significant physical, functional, or performance characteristics. Power-assist operated device connects and allows one-person operation to safely transport bed/stretcher Must be compatible with facility beds/stretchers - universal compatibility due to patented attachment mechanism Must have Max load capacity 1320lbs/600 kg push or pull 660lbs/300kg Must have two variable drive DC electric motor Must have automatic braking Must have dual drive 360-degree movement Must have hands-free connect and lock for operator ease Must have fingertip control and no muscular strain on operator Must be safe operation on inclines Must works on all indoor surfaces Must have keyless control with safety lockout Must have emergency shut down button, emergency jaw release and brake release. Must have sealed maintenance GEL batteries and charger Brand Name or Equal Item: Dane Wheelchair Mover & accessories Essential/significant physical, functional, or performance characteristics. Power-assist device that attaches to standard wheelchairs and allows provider to drive wheelchair Must be compatible with facility existing chairs- compatibility must be verified via on-site testing before award (Dane Wheelchair Mover has been tested on-site) Must have options/accessories to connect to Staxi wheelchair (chair used in VAMC ED), to be verified in on-site visit prior to award (Dane Wheelchair Mover has been tested) Must have an integrated IV pole to hold patient lines Must have an integrated oxygen tank holder for patients on supplemental oxygen Must have safety mechanisms to prevent rollaway chairs or rollback onto caregiver/pinning caregiver against wall Must be battery powered with capability to be used 12 hours or more between charges Must have variable speed controls for patient and caregiver safety and comfort Standard model (2 needed) must be capable of moving 500 lbs or more Bariatric model (2 needed) must be capable of moving 700 lbs or more, and attach to bariatric wheelchairs Delivery shall be provided no later than 30 days after receipt of order/award of contract and delivery terms are to be FOB destination. The contractor shall deliver all line item(s) to VA Sierra Nevada Health Care System (VA Reno), 975 Kirman Avenue, Reno, NV 89502. Award shall be made to the quoters, whose quotation, offers the best value to the government. The government will evaluate information based on the following evaluation criteria: (1) meeting or exceeding the requirement, and (2) price. - The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (NOV 2017) Offerors must complete annual representations and certifications on-line at http://sam.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (JAN 2017) The following clauses are incorporated into 52.212-4 as an addendum to this contract: 52.232-50 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.219-27 Notice of Service Disabled Veteran Owned Small Business Set A-side (NOV 2011) VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2012) VAAR 852.246-70 Guarantee (fill in is manufacturers standard warranty) (JAN 2008) VAAR 852.246-71 Inspection (JAN 2008) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (JAN 2018) The following subparagraphs of FAR 52.212-5 are applicable: Subparagraphs (b) 4, 8, 14(i), 22, 25, 26, 27, 28, 30, 33(i), 42. 46, 49 and 56 are considered checked and apply. The following clauses and provisions apply to this acquisition: FAR 52.214-21 Descriptive Literature (APR 2002) Alternate I (APR 2002) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: THE GOVERNMENT INTENDS TO MAKE AWARD BASED ON INITIAL QUOTES. ACCORDINGLY, VENDORS ARE ENCOURAGED TO SUBMIT THEIR INITIAL QUOTES BASED UPON MOST FAVORABLE TERMS, PRICES, TECHNICAL AND OTHER FACTORS. 1) Vendors shall provide a quote with the following information: (a) Completed Price-Cost Schedule accompanied by vendor quote. (b) Technical information if not bidding brand name product. 2) Grey Market Prevention Language (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. - (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. FAR 52.212-2, EVALUATION COMMERCIAL ITEMS (OCT 2014) (a) The Government will award an order resulting from this solicitation to the responsible quoters whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical: The vendor s quote must contain all the required salient characteristics and brand name or equal for the designated Bed Mover and Bariatric/Standard Wheel Chair Movers. A vendor must be determined technically acceptable in these factors in order to be considered for award. Technically acceptable is considered providing all required salient characteristics brand name or equal for the designated Bed Mover and Bariatric/Standard Wheel Chair Movers. The technical ratings are defined as follows: Acceptable: Quote clearly contains all the required salient characteristics and brand name or equal for the designated Bed Mover and Bariatric/Standard Wheel Chair Movers in the line item descriptions of the solicitation. Unacceptable: Quote does not clearly meet the salient characteristics and brand name or equal and line item descriptions of the solicitation. 2. Price: The government will evaluate price by adding the total amount of all the requested items. Vendors are encouraged to submit their quotes with the most advantageous pricing and discounts. Award will be made on a Lowest-Priced, Technically Acceptable basis. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful quoters within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. All quotations shall be emailed to contact@example.gov This is an open-market combined synopsis/solicitation for a Bed Mover and Bariatric/Standard Wheel Chair Movers as defined herein. - The government intends to award a purchase order because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s). Submission shall be received not later than Friday, June 7, 2019, 12:00 p.m. Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, contact@example.gov before June 7, 2019, 12:00 p.m. Pacific Time. Point of Contact Paula Blonien, Contract Specialist, Phone: +1 (555) 000-0000, contact@example.gov