65--Rigid Endoscopies

The VISN 10 Network Contracting Office (NCO), VA Ambulatory Care Center, Columbus, Ohio intends to negotiate a sole source contract with L1 Enterprises, the exclusive Service-Disabled Veteran-Owned Small Business (SDVOSB) Distributor for Karl Storz Endoscopy-America Inc. This is to purchase Rigid Endoscopies for the Louis Stokes Cleveland VA Medical Center. The Cleveland VA Medical Center is already standardized with the Karl Storz Endoscopic Tower; to be fully compatible and maintain continued and regular use of this tower, Karl Storz equipment is required. The North American Industry Classification System Code (NAICS) is 334510. The Government believes that Karl Storz Endoscopy-America Inc. and L1 Enterprises are the only providers that can satisfy the agency requirements. Therefore, the Government intends to proceed with a sole source for the required Endoscopies. This procurement is being conducted in accordance with FAR 6.302 only one responsible source and no other vendor will satisfy agency requirements. In addition, per VAAR 819.7007, Sole Source Awards to Service-Disabled Veteran-Owned Small Business Concerns, a Contracting Office may award contracts to SDVOBB concerns on a sole source basis. To the best of our knowledge, Karl Storz Endoscopy-America Inc. and their SDVOSB Distributor, L1 Enterprises are the only sources that provide the above indicated services/supplies. This notice of intent is not a request for competitive quotes. No solicitation document is available; however, any firm that believes it can meet these requirements may give written notification to the Contracting Officer within three (3) business days from the date of publication of this synopsis. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Information can be sent to the Contracting Officer, VA Ambulatory Care Center, 420 N. James Road, Columbus, Ohio 43219-1834 or faxed to +1 (555) 000-0000. Responses received will be evaluated however a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, on or before COB June 5, 2017, the VA Ambulatory Care Center Columbus will proceed with the sole source award to L1 Enterprises for the Cleveland VA Medical Center. Please see the below amended J&A for the complete description of the requirement. The amended changes are indicated in bold italics. THIS SYNOPSIS DOES NOT COMMIT THE GOVERNMENT TO CONTRACT FOR ANY SUPPLY OR SERVICE. THE GOVERNMENT WILL NOT PAY FOR ANY INFORMATION OR ADMINISTRATIVE COSTS INCURRED IN RESPONSE TO THIS SYNOPSIS. DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>$150K) Acquisition Plan Action ID: VA250-17-Q-0595 Contracting Activity: Department of Veterans Affairs, VISN/NCO 10, Columbus VA Ambulatory Care Center is responsible for the proposed contracting action using Purchase Request # 541-17-2-250-0287. Nature and/or Description of the Action Being Processed: The Louis Stokes Cleveland VAMC Otolaryngology is requesting additional Endoscopies. The size of the new/requested endoscopy equipment needs to be compatible with current market standards for in-office endoscopy, which necessitates the addition of new camera boxes/modules. This action will be awarded as a Firm Fixed Price new contract. Description of Supplies/Services Required to Meet the Agency s Needs: As a one-time purchase the following items, quantities and cost are as follows: 7220AA 11 EA HOPKINS 0º TELESCOPE, 3MM X 14CM AUTOCLAVABLE R7220AA 4 EA HOPKINS 0º TELESCOPE, 3MM X 14CM AUTOCLAVABLE 7220BA 11 EA HOPKINS 30º TELESCOPE, 3MM X 14CM AUTOCLAVABLE R7220BA 4 EA HOPKINS 30º TELESCOPE, 3MM X 14CM AUTOCLAVABLE 7220CA 3 EA HOPKINS 70º TELESCOPE, 3MM X 14CM AUTOCLAVABLE 7220FA 2 EA HOPKINS 45º TELESCOPE, 3MM X 14CM AUTOCLAVABLE R7220FA 1 EA HOPKINS 45º TELESCOPE, 3MM X 14CM AUTOCLAVABLE 495ND-ENT 15 EA LIGHT CABLE, 3.5MM X 300CM (9.8') IMAGE1S-H3-KT 4 EA IMAGE1 S CONNECT WITH H3-LINK, KEYBOARD AND ADAPTER IMAGE1 S formerly known as IMAGE1 SPIES. TH104 10 EA IMAGE1 S H3-ZA AUTOCLAVE HIGH DEF CAMERA HEAD, FOR H3-LINK MODULE Wade Park ENT outpatient clinic is requesting additional endoscopies. The current endoscopes are too large to access various parts of the sinus and nasal cavities. This requirement will allow office endoscopic examinations for all diagnostic nasals and sinus anatomy and any disorders related to the nose/sinus. This will include any and all postoperative monitoring, procedures and debridement. The equipment will also be utilized for in-office ear Otologic diagnostic exams and procedures. The estimated delivery time will be 30 days ARO. Statutory Authority Permitting Other than Full and Open Competition: ( X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Karl Storz has a reputable history and has emerged as one of the market leaders in Sino Nasal and Endoscopic equipment. Karl Storz and their exclusive Service-Disabled Veteran-Owned Small Business (SDVOSB) Distributor, L1 Enterprises, are currently the only vendors that are capable of providing office Endoscopes with the technical specifications described in Section 3 above. Additionally, the existing Endoscopic Tower in our clinic is of the Karl Storz brand; to be fully compatible and maintain continued and regular use of this tower, Karl Storz equipment is required. Otherwise the Veteran s Health Administration would experience substantial duplication of cost that could not be expected to be recovered through competition and unacceptable delays in fulfilling this requirement. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Market research was conducted by searching VetBiz, GSA Advantage, GSA eLibrary and Google. Research was also completed by online catalog reviews. Karl Storz is the manufacturer of this requirement and L1 Enterprises is their exclusive authorized Service-Disabled Veteran-Owned Small Business (SDVOSB) Distributor of this requirement. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: This is the best value option since it allows the facility to continue using all other equipment associated with this requirement. The Contracting Officer has ensured that the offered cost is consistent with the Independent Government Cost Estimate. In addition L1 Enterprises is offering the requirement for 10% less than Karl Storz. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: The market research conducted included a review of product catalogs, FSS and GSA. Product research determined that there were no vendors that could supply the above mentioned Scopes that could meet the government s needs Any Other Facts Supporting the Use of Other than Full and Open Competition: n/a Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Both Karl Storz and L1 Enterprises expressed interest in providing this requirement. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: At this time, no barriers can be removed for this requirement, but the program office will continue to evaluate and monitor the market availability of other sources which may be compatible and exchangeable with the currently owned Endoscopic Tower. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. _____________________________ ________________________ William Precht Date Supervisory Management Analyst Louis Stokes Cleveland VA Medical Center Approvals in accordance with the VHAPM, Volume 6, Chapter VI: OFOC SOP. Contracting Officer or Designee s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. _____________________________ ________________________ Gina P. Crank Date Contracting Officer Network Contracting Officer (NCO) 10 VA Ambulatory Care Center Columbus Director of Contracting /Designee (Required over$150K but not exceeding $700K): I certify the justification meets requirements for other than full and open competition. _____________________________ ________________________ Connie McKay Date Branch Chief-Supply Team #2 Network Contracting Office (NCO) 10 Dayton VA Medical Center