6515--691 | Optical Coherence Tomography System w/ Table and Software

The Department of Veterans Affairs, through its Regional Procurement Office West, is soliciting a Firm-Fixed-Price commercial acquisition for an Optical Coherence Tomography (OCT) system complete with a table and software, to be delivered and installed at the Bakersfield VA Clinic in California. This procurement, issued as a Request for Quotation under FAR Subpart 12.6, has the solicitation number 36C24W26Q0163 and is classified under NAICS code 339112 with a small business size standard of 1,000 employees. The acquisition is unrestricted and open to all qualified offerors, with proposals due by May 27, 2026, submitted exclusively via email to designated VA contract specialists. The evaluation will follow a best-value trade-off process, prioritizing technical capability, past performance, and price without assigning explicit weights, and is not conducted on a lowest-price technically acceptable basis. The system must meet specific technical standards including axial resolution of 3.9 µm, lateral resolution up to 768 × 384 pixels, a minimum 55° field of view, compatibility with existing EMR systems, and must include glaucoma diagnostic software. Delivery is required FOB destination by August 1, 2026, with the contractor responsible for all transportation risks until final delivery. Contractors must comply with extensive federal and VA-specific regulatory requirements, including mandatory certifications under the Buy American Act and Trade Agreements Act, which require detailed disclosure of foreign content and compliance status for all delivered products. Personnel working on the contract must undergo vetting consistent with Tier 3 or Tier 5 security investigations, hold appropriate clearance levels where required, and be issued Department of Veterans Affairs Personal Identification Verification (PIV) cards for facility access, which must be surrendered upon contract conclusion. Contractor employees must adhere to VA Directive 0710 on personnel security and are subject to immediate removal if deemed unfit, with no reimbursement for replacement costs. Subcontractors are bound by the same vetting and credentialing obligations, except for work performed entirely outside the United States. Invoicing must be submitted electronically through the Tungsten Network, with no paper submissions or use of WAWF or IPP permitted. The government retains the right to reject nonconforming items and requires full compliance with HIPAA and the Privacy Act for data handling. The contract incorporates numerous FAR clauses, including those on whistleblower rights, prohibition