6515--Aurical FreeFit PMM Audiology-York Activation Brand name or Equal

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION ONLY. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. This Sources Sought Notice is for market research purposes only and shall not be considered an Invitation for Bids, Request for Quotations, or a Request for Proposal. Do not submit a proposal or quote. This market research is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the Government as to the ultimate acquisition approach. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this source sought notice. You will not be entitled to payment for direct or indirect costs that you incur in responding to this Sources Sought Notice. Any contract that might be awarded based on information received or derived from this market research will be the outcome of a competitive process. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. STATEMENT OF NEED Lebanon VA Medical Center Title of Project: Aurical FreeFit Probe Microphone Measurement (PMM) Devices and Accessories Scope of Need: The vendor shall provide all resources necessary to accomplish the deliverables described in this Statement of Need (SON), except as may otherwise be specified. The contractor shall provide and install two (2) Aurical FreeFit Probe Microphone Measurement devices and accessories. Background: The Lebanon VAMC is expanding Audiological services to our York VA Community Clinic due to increased demand. This expansion will limit the need for Veterans to travel to the main hospital to receive Audiology services. The two (2) Aurical FreeFit PMM devices and accessories will be installed at the York VA Community Clinic location. Aurical FreeFit Real Ear technology is a PC-controlled audiometer for verifying hearing aid settings in the ear by using Probe Microphone Measurements (PMM). The Real Ear technology, which is connected to a PC via USB, is operated from the OTOsuite Audiometry Module PC software. With Real Ear you can screen hearing levels as well if the environment is quiet. The intuitive graphical user interface and the user test feature enables carrying out tests with very little effort. Performance Period: Delivery/Installation shall occur no later than July 7, 2025, unless otherwise instructed. Type of Contract: Firm Fixed Price, Brand Name or Equal General Requirement: The York VA Community Clinic has a Brand Name or Equal requirement for Aurical FreeFit Probe Microphone Measurement devices and accessories. Connection to other devices is easily achieved through the built-in USB Hub and Aurical Aud provides the necessary connections to carry out counseling using the OTOsuite Counseling and Simulations module. The York VA Community Clinic will be utilizing the Lebanon VA Medical Center s existing software (OTOsuite) which is not compatible with other devices on the market, and the current software is not in need of replacement, therefore requiring the purchase of the Real Ear technology for seamless installation, connectivity, and functionality with the current software. This procurement is for new Natus Medical Incorporated, Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. - The York VA Community Clinic requires two (2) Aurical FreeFit Probe Microphone Measurement devices and accessories that meet the salient characteristics listed below. Aurical FreeFit Probe Microphone Measurement Devices and Accessories QTY 1081 PMM CS W/O HI-PRO US ONLY. Part #8-04-14547 2 REM Tube, Blue Handle (50 pcs.). Part # 8-62-39400 2 1053 REM Tube Kit with ruler. Part # 8-62-61000 2 1053 Probe Tube Holder mk2. Part # 8-62-60800 2 1053 Ear Hook Upgrade Kit. Part # 8-62-61200 2 Installation: The vendor shall provide the installation no later than July 7, 2025 unless otherwise instructed. Installation shall be coordinated with the POC. Installation location for two (2) Aurical FreeFit Probe Microphone Measurement devices and accessories is the York VA Community Clinic, 2251 Eastern Boulevard, Suite 101, York, PA 17402. Delivery: Delivery of equipment shall be made to: Lebanon VA Medical Center Attn: Building 6, Warehouse 1700 S. Lincoln Ave. Lebanon, PA 17042 Biomedical Engineering will need to perform a safety check and enter equipment into the system for Preventive Maintenance (PM) checks. Delivery shall be made during normal Lebanon VAMC warehouse business hours excluding all federal holidays: Warehouse Supervisor: Phone Email: Note: The Warehouse Supervisor has no authority to change the terms and conditions of the awarded contract. Lebanon VAMC warehouse business hours are Monday Friday, 7:00 am 11:30 pm and 12:30pm 3:00pm. Federal holidays are: New Year s Day, Martin Luther King Jr. Day, President s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Please contact the Point of Contact with any questions or concerns. Nominated POC: Phone: Email: Note: The POC has no authority to change the terms and conditions of the awarded contract. REQUEST FOR INFORMATION INSTRUCTIONS: The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, UEI Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 339113 (size standard of 1000 employees). Please answer the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? Is your company considered small under the NAICS code identified under this RFI? Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? If not, can you provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers. Does your company exceed 500 employees; Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied; Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice; Obtained an individual or class waiver? If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? Must have a current authorized distributor letter from the original equipment manufacture. If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job. Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number. If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to equal to items to establish capabilities for planning purposes? Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. Please provide your UEI number. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to contact@example.gov no later than, 4:00 PM Eastern Time (ET) on June 4, 2024. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Specialist, Andrew Taylor. Questions or responses will include the Source Sought number 36C24524Q0509 in the subject line. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award. Any interested business concern must submit a no longer that 10-page capability statement addressing its ability to meet the requirements listed above to Capability Statement shall include a statement regarding how the business concern is engaged in wholesale trade and normally sells the item being supplied and how the business concern will take ownership of the items being delivered. Vendors shall also provide certification, evidence that they are a current authorized distributor of the Original Equipment Manufacturer. If a solicitation is issued, information will be posted on the SAM web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contracting Officer at contact@example.gov include 36C24425Q0509 in the subject line. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.