6515--DC Endoscopes ENT Urology Justification and Approval

DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition Acquisition Plan Action ID: 36C24522AP0855 Contracting Activity: Department of Veterans Affairs, VISN 05, Washington DC Medical Center, 688-22-1-995-0005. . The purpose of this Brand name requirement is to upgrade the existing Urology and ENT scopes and video technology. The current Karl Storz urology and ENG scopes and video technology are old technology using fiber vs. newer technology which uses digital. Digital technology is the current standard of care and provides the clinical staff with greater ability to detect and diagnosis the patients condition due to a higher quality image. While this upgrade is for the scopes and video technology, the existing camera equipment which is already in use in the Operating Rooms will NOT have to be upgraded. The urology and ENT scopes are used for numerous applications in both the patient care clinics and in the operating room. This will be a firm-fixed-price contract Far 13 Open Market RFQ SDVOSB sole source for destination delivery. Description of Supplies/Services Required to Meet the Agency s Needs: This request is to purchase upgraded ENT and Urology scopes and video technology. The specific equipment and quantity required is listed in the table below. The estimated value of this request is $XXX. Item Number Description Qty Manufacturer Part Number 0001 Digital Cystoscopes 25 Karl Storz 11272VHUK-TL 0002 Sterilization Trays 25 Karl Storz KSZ-39406AS-ZBZ 0003 Digital ENT scopes 40 Karl Storz 11101HDK 0004 Sterilization Trays 40 Karl Storz KSZ-39406AS-ZBD 0005 Telepack for ENT clinic , CCU/Light Source/Monitor 6 Karl Storz TP101-HN 0006 Image1 camera Head 18 Karl Storz TP110-HN 0007 Telepack for Urology clinic, CCU/Light Source/Monitor 2 Karl Storz TP101-UG 0008 Telepack Stand and Scope Holder 2 Karl Storz XUSM0013-UG 0009 Scope Holder 2 Karl Storz XUSM0001-5-UG 0010 Training Inperson/ Install 2 days Karl Storz XUSM0001-5-UG 3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The Karl Storz scopes and video technology being requested are connected to and exchange information between the Karl Storz camera equipment (e.g. video processors, light sources, printers, monitors and cables to be monitors and printer) located in various areas of the medical center clinics and the operating rooms. Karl Storz software applications are essential for ensure patient safety and clinical efficiency when using this equipment. To replace all of the camera equipment required to interface with the Karl Storz scopes and video technology for ENT and Urology would cost the government approximate $750,000. Additionally, working with multiple vendors scope equipment would create unnecessary confusion, additional costs to the government and would significantly degrade and delay patient care to implement the different vendors brand name scope requirement. Karl Storz scopes is the scope that meets the government requirement. 4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000. Check the specific VAAR clause used below: A. (X ) 819.7007 Sole source awards to a verified service-disabled veteran-owned small business; or B. ( ) 819.7008 Sole source awards to a verified veteran-owned small business 5. Demonstration that the Contractor s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The authority allows sole source awards to SDVOSB/VOSB based on 38 U.S.C. 8127(c) and that the VOSB concern, LS1 ENTERPRISES LLC, has been determined to be a responsible source with respect to performance. 6. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: L1 ENTERPRISES LLC is authorized distributor for Karl Storz. 7. Description of the Market Research Conducted and the Results: Reviewed publishing formal requests for information in appropriate technical or scientific journals or business publications 2 Lg and 2 SDVOSB responded to ebuy RFI; Review IFCAP PO numbers 688-A70255 and 688-A70255; Reviewed Non-mandatory Federal Supply Schedules; Review SAM postings W91YTZ18Q0217, 36C24522Q0407 and 36C25921Q0570; Reviewed similar requirement; reviewed NAIC 339113 and PSC 6515; Reviewed FSC Groups 65 and 66; 10 SDVOSB found on 65IIA A9 schedule; Review Vendor information pages results- 543 SDVOSB found; Review NAC ultra slim scope results- 0 A-9 results found. Reviewed Federal Procurement Data System awards- Urology scope search 54 contracts 23 Olympus (FSS/Open market), 3 Karl storz (FSS), 3LS1 Enterprises (open Market) and FPDS 36C25921P0806 (open market received 2 quotes); Reviewed existing intra-/inter-agency contract vehicles, e.g. Interagency Contract Directory (ICD) reviewed 0 36C245 found; Reviewed Sources Sought Notices: Requests for Information (RFI) 36C24522Q0407; querying Government-wide databases of contracts and other procurement instruments or commercial databases; SBA Dynamic Small Business Database 0 found; and reviewed catalogs LG business GSA 36F79718D0365 36C25921F0568 recent award and Reviewed other generally available literature published by manufacturers https://medical.olympusamerica.com/products/cystoscope https://www.karlstorz.com/us/en/urology.htm https://www.stryker.com/us/en/portfolios/medical-surgical-equipment/surgical-visualization/urology.html https://www.pentaxmedical.com/pentax/en/95/1/Cystoscope , distributors and dealers or available online. Previous SDVOSB awards fair and reasonable. During market research it was identified that Karl Storz scopes and video technology are distributed by L1 Enterprises which is a verified SDVOSB. No other vendors scopes and video technology interface with the current Karl Storz camera equipment. During market research it was identified that Karl Storz scopes and video technology are distributed by L1 Enterprises which is a verified SDVOSB. No other vendors scopes and video technology interface with the current Karl Storz camera equipment. L1 ENTERPRISES LLC met the eligibility criteria outlined in VAAR 819.7003, they are verified in VIP and the action is below the $5M threshold. 8. Any Other Facts Supporting the Use of Other than Full and Open Competition: The Washington DC VAMC currently owes and operates approximately $750,000 worth of camera equipment (i.e. specific video processors, light sources, printers, monitors and cables to be monitors and printers) from Karl Storz which interface with the scopes being request. All of this equipment would have to be replaced if another vendors scopes were used. No other vendors scopes have the interface abilities with the current Karl Storz equipment. 9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Karl Storz V797D-30255 contract May 2023. L1 ENTERPRISES LLC is a VA Verified Service Disabled Veteran Owned Small Business; quote price is equal to IGCE. Quoted price is fair and reasonable. 10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: No further actions will be taken to remove or overcome barriers to competition. 11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.