6515--DoVera DE12 Exam Lights
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Department of Veterans Affairs, through the Network Contracting Office 12, is seeking to procure 10 wall-mounted and 4 ceiling-mounted DoVera DE12 Surgical Exam Lights, along with de-installation, installation, and inspection and certification services for all 14 units, at the Captain James A. Lovell Federal Health Center in North Chicago, Illinois. This procurement is conducted as a simplified acquisition under the Federal Acquisition Regulation, explicitly set aside for Service-Disabled Veteran-Owned Small Businesses, with the NAICS code 339112 and a size standard of 1,000 employees. All proposed products, including any “or equal” alternatives, must meet stringent technical specifications: full 360-degree arm rotation and roll capability, high-intensity shadow-free illumination with a Color Rendering Index of 92, color temperature between 4,000K and 5,000K, LED lifespan exceeding 60,000 hours, sterilizable controls, compliance with VA infection control and electrical safety standards, and a minimum two-year manufacturer warranty with local service support. Delivery must be completed FOB destination by October 30, 2026. Quoters must be authorized distributors or resellers of the original equipment manufacturer and must provide evidence of compliance with the Buy American Act, submit a completed VAAR 852.219-76 Certificate of Compliance for Limitations on Subcontracting, and affirm full acceptance of all solicitation terms without modification unless explicitly stated. Evaluation will be based on the most advantageous combination of price, technical compliance, and speed of delivery, with award intended for the offeror providing the greatest overall value. All submissions must be received by 10:00 a.m. Central Standard Time on July 20, 2026, via email to the designated Contracting Officer, and must include required certifications, authorization letters from the OEM, and a clear statement of acceptance or exceptions to the solicitation terms. Compliance with SAM registration, whistleblower protections, anti-trafficking policies, sustainable product standards, and other far-reaching federal and VA-specific clauses is mandatory for eligibility.
General Info
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Organization & Contact Information
Full Description
Any proposed or equal must have the following salient characteristics:
Surgical Light Arms should have ample arm reach & pitch full 360° arm rotation and roll rotation capability of the light head and must provide high-intensity, shadow-free illumination with a CRI = 92 color temperature between 4,000 5,000K with a neutral clean white light that is comfortable for staff excellent for exams (4000K-4500K), operating at a low temperature, to reduce eye glare and strain for staff. The light must be mountable in VA dental operatories, feature sterilizable controls, and comply with all relevant VA infection control and electrical safety standards. LED lifespan should exceed 60,000 hours, with a minimum manufacturer warranty of 2 years and local service support.
Delivery, FOB Destination, shall be provided by October 30, 2026. Place of Delivery Captain James A. Lovell Federal Health 3001 Green Bay Rd. North Chicago, IL 60064
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEPT 2023) - Refer to Attachment 1 FAR 52.212-2, Evaluation-Commercial Items (DEVIATION AUGUST 2025) - Refer to Attachment 2 FAR 52.204-7, System for Award Management (DEVIATION NOV 2025) FAR 52.225-2, Buy American Certificate (OCT 2022) Refer to Attachment 3 Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (DEVIATION AUG 2025) FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (NOV 2023) FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) FAR 52.204-13, System for Award Management Maintenance (DEVIATION NOV 2025) FAR 52.209-6, Protecting the Government s Interest when Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (DEVIATION NOV 2025) FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION NOV 2025) FAR 52.219-14, Limitation on Subcontracting (OCT 2022) FAR 52.219-33, Nonmanufacturer Rule (SEPT 2021) FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JAN 2025) FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUNE 2020) FAR 52.222-50, Combating Trafficking in Persons (DEVIATION OCT 2025) FAR 52.223-23, Sustainable Products (DEVIATION FEB 2025) FAR 52.225-1, Buy American Supplies (OCT 2022) FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) FAR 52.233-3, Protest After Award (DEVIATION NOV 2025) FAR 52.233-4, Applicable Law for Breach of Contract Claim (DEVIATION NOV 2025) FAR 52.240-91, Security Prohibitions and Exclusions (DEVIATION NOV 2025) FAR 52.244-6, Subcontracts for Commercial Productions and Services (DEVIATION NOV 2025) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.212-71, Gray Market and Counterfeit Items (FEB 2023) VAAR 852.219-73, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JAN 2023) (DEVIATION) VAAR 852.219-76, VA Notice of Limitations on Subcontracting (JAN 2023) (DEVIATION) Refer to Attachment 4 VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) All quoters shall submit the following: Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services. See Attachment 1. Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor, or reseller. See Attachment 2. A completed copy of FAR 52.225-2 Buy American Certificate. See Attachment 3. A completed copy of Veterans Affairs Acquisition Regulation (VAAR) 852.219-76, VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products. See Attachment 4. If proposing an or Equal product, supply product information showing that the items meets the salient characteristics. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. All quotes shall be sent by Email to the GLAC, Contracting Officer Jennifer Mead at Jennifer.Mead@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Price Technical Speed of Delivery
The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 10:00 a.m. Central Standard Time on July 20, 2026. Responses should be sent to the Contracting Officer Jennifer Mead at Jennifer.Mead@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Jennifer Mead Contracting Officer Network Contracting Office 12 Jennifer.Mead@va.gov